Current Opportunities

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Denver

Legal Resource Assistant Secretarial 1 Opening
Denver

Job Number:1414

Arnold & Porter has an opening for a Legal Resource Assistant in the Denver office.  The Legal Resource Assistant will assist attorneys and other legal professionals with administrative, organizational and research work in a team-oriented and collaborative environment.

Responsibilities include the following:  Preparing, editing, and proofreading legal documents; managing calendars and schedules by coordinating meetings, conference calls, and appointments; entering and processing expenses and invoices; coordinating and scheduling attorney travel; maintaining an awareness of attorneys' caseloads and statuses; establishing and maintaining attorneys' files; working with Excel and PowerPoint for a variety of assignments; and performing other duties as assigned.

Applicants should submit their resume and cover letter.

QUALIFICATIONS:
• A minimum of a high school diploma, with a bachelors or two-year degree preferred.
• Excellent organizational and communications skills, both oral and written.
• Strong skills in MSWord, Excel and PowerPoint, Outlook, various databases and Internet research skills.
• Ability to handle a variety of tasks simultaneously.
• Ability to prioritize and manage time appropriately.
• A proficiency with standard office procedures working in a team/collaborative environment.

Submit Application

Los Angeles

IP Litigation Legal Assistant Legal Support Services 1 Opening
Los Angeles

Job Number: 1188

The Los Angeles office of Arnold & Porter has an opening for an experienced IP Litigation Legal Assistant.  The IP Litigation Legal Assistant will assist on all aspects of IP litigation matters.   Duties will include: Assisting  attorneys in research and preparation of pleadings as well as daily assignments in relation to supporting active litigation matters and preparing for trial;  Supporting patent litigation, patent appeals and contested proceedings before the Patent Trial and Appeal Board (PTAB) and U.S. International Trade Commission (ITC); Organizing  information through the preparation of summaries, chronologies, reports, spreadsheets, charts, logs, and coding forms for input into databases, graphs and other usable formats.

Requirements include:

  • The ability to prioritize and manage multiple assignments under tight deadlines.
  • Excellent written and oral communication skills.
  • The ability to manage electronic and hard copy documents through litigation technology.
  • Legal and factual cite checking including the ability to shepardize and Blue Book a brief.
  • Thorough understanding of court rules and filing requirements.
  • Knowledge of Lexis-Nexis, Westlaw and internet search engines for research purposes.
  • Knowledge of Pacer and ECF filing procedures.
  • Prepare documents for discovery in response to opposing counsel requests.
  • Work with in-house and outside vendors for electronic litigation support.
  • Strong interpersonal, communication and organizational skills.
  • The ability to work extra hours and travel as needed.

Submit Application

Research Analyst Research Services 1 Opening
Los Angeles

Job Number:1380

The Research Services Department of Arnold & Porter has an opening for a Research Analyst. The incumbent will be responsible for covering west coast hours (9:00 am. - 6:00 p.m. PT/ 12:00 p.m. - 9:00 p.m. ET Monday-Friday) and can be located in any of the following offices:  Silicon Valley, Los Angeles, New York or DC.  

Our Research Analysts work as part of an energetic, creative and service oriented team, responding to research and reference requests from attorneys, legal assistants and administrative personnel located firm-wide and supporting designated practice and industry groups.  Research Analysts also assist with current awareness monitoring, collection development and other department activities. 

Responsibilities include but are not limited to: 
• Collaborating with colleagues in the U.S. and abroad to perform legal, business and scientific reference and research using a variety of free and fee-based databases and web sites.
• Working with designated practice and industry groups to promote and raise awareness of research tools and services by offering targeted research and curated reports, orientations and training, and assistance with collection development by evaluating products and recommending changes.
• Assisting with current awareness services by developing requests, monitoring output and summarizing results.
• Contributing to the development of content for the intranet. 

Qualifications:
• MLS or equivalent from an ALA accredited school.
• Two plus years recent, professional level legal and business research experience, preferably in a law firm or other similar environment.
• Demonstrated ability to make cost-effective use of a wide range of print and online resources, including Westlaw, LexisAdvance, Law 360, Wolters Kluwer and Bloomberg BNA.
• Comfortable using Microsoft Office applications, especially Word, Outlook and Excel.
• Strong customer service orientation.
• Able to work independently and as part of a team, prioritizing multiple projects and assignments.
• Able to analyze, cull and summarize search results.
• Excellent oral and written communication skills.

Submit Application

Senior Collection Coordinator Research Services 1 Opening
Los Angeles

Job Number:1383

The Research Services Department of Arnold & Porter is looking for a Senior Collection Coordinator to work in either the Los Angeles or San Francisco office as part of an energetic, creative, and service-oriented firm-wide team.  The Coordinator has primary responsibility for the technical services tasks of three California offices (LA, SF, and SV).  The Coordinator manages these print collections and handles invoice processing, purchasing, serials, and vendor relations.  The Coordinator collaborates with other department staff to renew electronic resources, audit attorneys’ personal desk books, and maintain catalog records.  The Coordinator also assists the reference team with interlibrary loans and print purchases charged to clients.  Successful candidates are very comfortable managing aspects of their own office while working in a larger remote team, are proficient and confident using Excel and integrated library system software, and are very knowledgeable about legal publishers and the organization of legal materials. 

Responsibilities include, but are not limited to: 
• Reconciling and processing invoices; identifying opportunities for cost savings. 
• Establishing and maintaining effective vendor relationships and working with vendors to resolve billing issues.
• Acquiring print materials, maintaining firm and department acquisition and budgeting databases, and allocating client-matter charges.
• Conducting desk book audits, communicating with attorneys, and properly recording their decisions.
• Sorting and processing mail, checking in and routing materials, and establishing and maintaining serials records and routing/distribution lists.
• Supporting cataloging by creating and maintaining item and patron records and processing new materials in the integrated library system.
• Maintaining the print collection, including shelving, withdrawing titles, shifting, shelf reading, and filing and/or overseeing the filing contractor.
• Providing basic research support, including interlibrary loan and document delivery services.
• Participating in collection review projects as assigned.

Qualifications:
• Bachelor’s degree; preferred majors include business administration, accounting, or related subject.
• Minimum of two years of experience providing collection management or technical services in a library, preferably law or business.
• Knowledge of legal and business literature, including print and electronic resources.
• Experience with integrated library systems, EOS.  Web preferred.
• Proficiency in using Microsoft Office, including Excel, Word, and Outlook.
• Ability to work independently and as part of a team.
• Strong organizational skills, including the ability to coordinate large amounts of data.
• Strong analytical skills and an aptitude for working with numbers.
• Ability to multitask.
• Excellent written and oral communication skills.
• Strong client service skills.

Submit Application

New York

Billing Specialists Finance & Accounting 2 Openings
New York

Job Number:1419

The Finance & Accounting Department of Arnold & Porter has two openings for Billing Specialists.  These positions may be located in the Tallahassee, D.C. or New York office.  This role emphasizes full cycle billing from the preparation of prebills through final invoices.  Responsibilities include but are not limited to the following:

• Managing the prebill to final bill process; assuring partners receive and return accurate prebills in a timely manner.  Finalizing and submitting bills/eBills in an appropriate template that conforms to the client requirements.  Confirming final bills have been submitted to the client and posted in the accounting system.  Producing closing bills on demand.
• Collaborating with the eBilling team for set-up of new clients for eBilling requirements.  Submitting invoices electronically, taking accountability for successful submission and troubleshooting issues.  Proactively following-up regarding acceptance of eBills.
• Verifying billing rates with the Rates team, reviewing and instituting the outside counsel guidelines to include: monitoring fee caps, tier discounts and matter budgets; communicating with BIC and management regarding discounts, write-downs and write-offs.
• Responding to inquiries relating to accruals, audits and payments.
• Maintaining updated prebill status reports and monitoring billing figures on a daily basis.
• Ensuring management of client trust accounts, accurate payment allocation and unapplied fund resolution throughout the life cycle of assigned portfolio.  Keeping partners updated with available, unapplied and trust funds and apply when appropriate.

Qualifications:

• Bachelor’s degree in Accounting, Finance or Business discipline preferred.
• Law firm or professional services background preferred.
• Expertise in Microsoft Office, specifically Excel.
• Aderant Expert or Elite Enterprise (3E) experience preferred.
• High level of business acumen and ability to multi-task.
• Strong oral and written communication skills.
• Ability to assess pertinent information, anticipate issues and outcomes, and make effective decisions.
• Ability to prepare accurate, highly detailed work product.
• Talent for delivering client service through teamwork.
• Ability to exchange information and to present ideas, report facts and other information clearly and concisely.
• Strong initiative to proactively increase value to the position.
• Flexibility to work additional hours as necessary.

Submit Application

Business Development Specialist Marketing 1 Opening
New York

Job Number: 1348

The Marketing Department of Arnold & Porter has an opening for a Business Development Specialist in the New York office.  Working closely with the Senior Business Development Manager, the Business Development Specialist will primarily focus on providing support for the Firm’s Financial Services Industry Group. The candidate must be able to proactively and independently lead, prioritize and coordinate various projects simultaneously.

Responsibilities include, but are not limited to: 

Coordinating team meeting logistics and post-meeting follow-ups. 
Working with the Market Research Department to conduct and maintain competitive intelligence on clients, industries and competitors. 
Developing and coordinating events, client trainings, webinars and conferences.
Documenting and maintaining industry-specific experience and credentials.
Creating, editing and disseminating materials, including pitches/proposals and RFP responses.
Helping to execute and track progress of industry business development plan and strategy.
Developing an understanding of priority clients within the industry’s current work, key contacts, and practice offerings and work with Senior BD Manager on relationship building strategies.
Collaborating with team members and lawyers across the Arnold & Porter offices on cross-practice integrated client outreach and marketing campaigns related to the Financial Services industry.
Liaising with various Firm departments to carry out Firm wide initiatives related to the Financial Services Industry Group.
Handling additional related projects as assigned.

Qualifications: 

Bachelor’s degree required. 
Minimum of three years of marketing experience in a law firm or professional services firm; client or industry focus experience preferred. 
Basic market knowledge of the financial services industry.
Persuasive writing skills for presentations, proposals and other marketing materials.
Outstanding organization skills with attention to detail.
Capable of handling many projects simultaneously.
Excellent computer and internet skills necessary; proficiency in Microsoft Word, PowerPoint and Excel.
Experience with key research tools and databases, including experience, billing, client contacts and other web based research tools.
Use of InterAction and Marketing databases required.
Excellent oral and written communications skills.
Demonstrated maturity and ability to work well under pressure of deadlines.
Ability to work independently as well as a member of a team.

Submit Application

Collection Management Specialist Research Services 1 Opening
New York

Job Number:1388

The Research Services Department of Arnold & Porter is looking for an experienced Collection Management Specialist (CMS) to work as part of an energetic, creative, and service-oriented team in the New York office.  The CMS provides oversight and troubleshooting assistance related to the assessment and renewal processes for print resources located firmwide, and leads or supports projects related to cataloging and other technical services functions.  The CMS also manages the New York and Newark library collections, handling invoice processing, purchasing, serials, and related activities to ensure the integrity of the collections.  The CMS collaborates with other department staff to renew electronic resources, audit attorneys’ personal desk books, and facilitate interlibrary loans and print purchases charged to clients.  Successful candidates are very comfortable managing their own projects while also participating in team projects as leader or group member.  They are proficient and confident using Excel and integrated library system software, and are very knowledgeable about legal publishers and the organization of legal materials.

Responsibilities include, but are not limited to:
• Assisting with the oversight and administration of firmwide policies and procedures related to the assessment and renewal of print resources, including creating and maintaining documentation, working with other staff members to ensure consistency, and troubleshooting as needed.
• Establishing and maintaining effective vendor relationships and working with vendors to rectify billing issues. 
• Participating as leader or team member in the development and maintenance of systems supporting the acquisitions and billing functions. 
• Participating as leader or team member in ongoing cataloging and retrospective clean-up projects for New York and other locations as needed.
• Overseeing and handling ongoing maintenance of the print collections in the New York and Newark offices, including assessing needs and purchasing materials, processing invoices, conducting desk book audits, maintaining serial and bibliographic records in the integrated library system, and overseeing the filing service. 
• Providing basic reference support, including document delivery and interlibrary loan, as needed.
• Assisting with on- and off-boarding of new attorneys and staff.

Qualifications:
• Master’s in Library Science or equivalent degree from an ALA-accredited school strongly preferred; substantial experience may be substituted. 
• Minimum of three years’ experience providing systems and technical services support in a law or business library, including experience with integrated library systems; experience with EOS.Web a plus. 
• Demonstrated knowledge of legal resources, legal vendors, technical services standards and practices, and the organization of legal materials. 
• Proficiency in using Microsoft Office, especially Excel, and ability to use expense and financial management software; experience with Chrome River, IB Intellistat, and Aderant a plus.
• Ability to work independently and as part of a team.
• Excellent organizational skills, including the ability to coordinate large amounts of data.
• Excellent analytical skills and an aptitude for working with numbers.
• Ability to multitask.
• Excellent written and oral communication skills.  
• Strong customer service orientation.

Submit Application

General Services Clerk Operations 1 Opening
New York

Job Number: 1278

The Operations Department of Arnold & Porter has an opening for a General Services Clerk in the New York office. The General Services Clerk is responsible for conference room set ups, office moves, general office maintenance and furniture relocation.

Qualifications:

  • A minimum of five years of related work experience in a similar office environment.
  • Knowledge and experience using basic computer applications including Microsoft Word and Outlook.
  • Excellent client service skills.
  • Ability to operate general office equipment.
  • Ability to lift up to 40 pounds.
  • Ability to plan and organize work in an efficient manner.
  • Demonstrated effective oral and written communication skills.
  • Ability to work additional hours as needed.

Submit Application

Manager of Financial Services Business Intelligence Marketing 1 Opening
New York

Job Number:1375

The Marketing Department of Arnold & Porter has an opening for a Manager of Financial Services Business Intelligence in the New York office. The Manager provides the lawyers and other professionals focused on the financial services industry, with industry, company and competitor information and analysis that will aid in the development and achievement of strategic goals and tactical objectives.

Responsibilities include but are not limited to:
• Utilizes an open-source approach to monitor financial market news for key developments and opportunities and proactively distribute findings to financial sector practices.
• Produces in-depth research and analysis on companies, industries, markets, and competitors and delivers objective, meaningful insights in concise, compelling ways.
• Utilizes capital markets financial modeling software to extract and distill information into intelligence that informs client matters and strategic initiatives.
• Engages productively with the financial sector-focused practices to stay informed on evolving client issues and market conditions.
• Participates in the strategic development of practice and industry plans for targeted client development.
• Collaborates with colleagues across multiple departments, including Research Services, Finance, IT and Marketing to promote knowledge and information sharing by leveraging clients with other open source information resources.

Qualifications:
• Bachelor’s Degree required.
• A minimum of three years of experience in the financial services industry. Previous roles must have provided a variety of research and analytical perspectives and frameworks (e.g., financial, economic, business, scientific, psychological, etc.) Law firm experience is preferred. 
• Expertise in Microsoft Office Suite including a mastery of Excel.
• Resourceful and tenacious in pursuit of relevant information, both secondary and primary, and accurate and accountable in its delivery.
• Strong working knowledge and understanding of the operation of the global financial markets and the financial services industry sector.
• Proven analytical abilities to review information (whether qualitative and/or quantitative) and evaluate its reliability, completeness, relevance, and relative importance to the assignment, to identify other similarities and differences among the information pieces, to select or develop appropriate classification systems to clarify the information, to classify and/or order appropriately the information, and to perform further analyses to identify patterns with implications for those actions anticipated by Firm decision makers.
• Expert in searching and extracting information published by information aggregators, including Bloomberg, Thomson Reuters, CapitalIQ, LexisNexis, etc.
• Strong client service orientation and ability to interact effectively with attorneys, key personnel and clients, to manage and exceed expectations, and to exhibit a high degree of responsiveness, diplomacy, and professionalism in these client interactions.
• Ability to scale communications into various lengths for consumption by busy decision-makers. Strong interpersonal, oral, and written communication skills in English.
• Ability to work under pressure, handle multiple projects and meet strict deadlines.
• In-depth and first-hand knowledge of the financial industry, its structure and its most influential players.
• Proficient (or able to become proficient quickly) in use of the firm’s internal business-management and reporting systems (e.g., client relationship-management software, financial systems, etc.)

 

Submit Application

Practice Management Coordinator Talent Development 1 Opening
New York

Job Number: 1411

The Practice Management Department of Arnold & Porter has an opening for a Practice Management Coordinator in the DC or New York office supporting various Practice Groups. The Coordinator is responsible for providing a combination of technical, analytical and administrative support to the Practice Management Team and the Chief Talent Officer.
Responsibilities include, but are not limited to:

• Supporting the Practice Management Team in assisting Firm and Practice Group Leadership in business planning and analysis, report preparations, meetings and communications and implementation of practice and Firm initiatives.
• Centralizing the Practice Management internal communications, including developing substantive internal team meeting agendas and executing PM-specific events.
• Managing Practice Management shared document workspace, including reporting, budgets and expenses, ad hoc projects, etc. 
• Assisting in the coordination of practice group meetings and presentations.
• Providing periodic support and data to Business Development.
• Identifying and coordinating training opportunities for the PM Team on internal and external tools, processes and technology.
• Assisting with modification and roll-out of Practice Management-specific tools, including online reporting and matter management applications.
• Partnering with peer departments (Business Development, Talent Development, Finance & Accounting, Marketing, etc.) and coordinating on behalf of PM.
• Acting as a first point of contact to the Practice Management team, which includes monitoring the team inbox and responding to and relaying requests as appropriate.
• Managing special projects, both internally and with peer departments, as requested. 
• Performing a variety of administrative tasks and providing general support as assigned.
• Reviewing and analyzing data, including issue-spotting and confirming report accuracy.
• Assisting with ad hoc projects concerning practice group performance at the request of the Firm and Practice Leadership and Practice Managers.

Qualifications:
• Bachelor’s degree required preferably in Business, Economics, Finance, or Accounting.
• Minimum of two years of experience in a law firm, professional services or corporate environment (Practice Management, Business Development, Talent Development, Financial Services, or Accounting experience a plus).
• High proficiency in Microsoft Office (Word, Excel, PowerPoint) required.
• Demonstrates strategic focus and self-motivation.
• Ability to work independently as well as on a team and has the ability to collaborate effectively across administrative departments and practice areas in all offices.
• Ability to build relationships and gain the trust of the attorneys and other administrative staff members.
• Ability to clearly and effectively communicate, in oral and written form, with people at all levels within the Firm.
• Exhibit superior attention to detail and pride in high quality deliverables.
• Must possess financial, analytical and project management skills.
• Must possess good judgment and decision making skills.
• Must have the ability to multi-task and prioritize in a fast-paced environment.
• Strong interpersonal skills, service mentality and sensitivity to confidential information.

Submit Application

Professional Development Manager Talent Development 1 Opening
New York

Job Number:1403

The Talent Development Department of Arnold & Porter has an opening for a Manager of Professional Development in the New York office.  The Manager collaborates with the Director of Professional Development and attorneys to develop and implement the Firm’s core skills training, new associate training, and various practice group trainings; manages the accreditation and tracking of CLE credit for and in-house programs; oversees the associate mentoring programs; oversees and evaluates PD specialist and assistant, and designs the content and manages the execution of various associate retreats.

Responsibilities include, but are not limited to:
• Overseeing the curriculum development and program design for various practice groups, core skills training and specific subsections of the associate population (new associates, mid-levels, etc.) in collaboration with the Director of Professional Development, Professional Development Leaders and other attorneys.
• Identifying internal and external speakers, providing input and guidance prior to program delivery and posting program feedback. 
• Serving on the New Associate Committee (NACHO) and reporting on NY progress and new associate development issues.  Assisting with the administrative aspects of new associate integration including planning and implementation of orientation, mentor assignments and developing NACHO trainings.
• Implementing strategic evaluations of each program that meets the needs of key MCLE jurisdictions, providing feedback for future sessions as well as aiding in the determination of ROI for each program.
• Providing local support on the accreditation and tracking of continuing legal education credit for the NY and NJ offices.
• Identifying and implementing new technologies and methodologies to deliver professional development programs as needed.
• Further developing and enhancing the firmwide mentoring program for associates that supports and promotes skill development and personal growth.
• Identifying trends that impact professional development and the legal industry and implementing, as appropriate, to enhance the effectiveness, efficiency and innovation within our programs.
• Supervising the NY professional development team members and taking the lead on their overall development and evaluation.
• Performing other duties as requested by the Chief Talent Officer and Director of Professional Development.

Qualifications:
• Bachelor’s degree required; JD preferred.  
• Minimum of six years of professional development experience in the legal industry.
• Prior managerial experience.
• Strong computer skills; preferred proficiency in MS Word, Excel and PowerPoint required.
• Exceptional judgment, flexibility and professionalism, and the ability to lead effectively while being a team player.
• Ability to work under pressure and prioritize conflicting demands.
• Excellent managerial, problem-solving, and interpersonal skills.
• Self-motivated with strong organizational and time management skills.
• Meticulous attention to detail.
• Demonstrate a high degree of trustworthiness in handling confidential and sensitive information.
• Successful candidate will be confident and comfortable working with attorneys. 

Submit Application

Research Analyst Research Services 1 Opening
New York

Job Number:1381

The Research Services Department of Arnold & Porter has an opening for a Research Analyst. The incumbent will be responsible for covering west coast hours (9:00 am. - 6:00 p.m. PT/ 12:00 p.m. - 9:00 p.m. ET Monday-Friday) and can be located in any of the following offices:  Silicon Valley, Los Angeles, New York or DC.  

Our Research Analysts work as part of an energetic, creative and service oriented team, responding to research and reference requests from attorneys, legal assistants and administrative personnel located firm-wide and supporting designated practice and industry groups.  Research Analysts also assist with current awareness monitoring, collection development and other department activities. 

Responsibilities include but are not limited to: 
• Collaborating with colleagues in the U.S. and abroad to perform legal, business and scientific reference and research using a variety of free and fee-based databases and web sites.
• Working with designated practice and industry groups to promote and raise awareness of research tools and services by offering targeted research and curated reports, orientations and training, and assistance with collection development by evaluating products and recommending changes.
• Assisting with current awareness services by developing requests, monitoring output and summarizing results.
• Contributing to the development of content for the intranet. 

Qualifications:
• MLS or equivalent from an ALA accredited school.
• Two plus years recent, professional level legal and business research experience, preferably in a law firm or other similar environment.
• Demonstrated ability to make cost-effective use of a wide range of print and online resources, including Westlaw, LexisAdvance, Law 360, Wolters Kluwer and Bloomberg BNA.
• Comfortable using Microsoft Office applications, especially Word, Outlook and Excel.
• Strong customer service orientation.
• Able to work independently and as part of a team, prioritizing multiple projects and assignments.
• Able to analyze, cull and summarize search results.
• Excellent oral and written communication skills.

Submit Application

San Francisco

Client Service Coordinator Finance & Accounting 1 Opening
San Francisco

Job Number: 1421

The Finance & Accounting Department of Arnold & Porter has an opening for a Client Service Coordinator in the San Francisco office. The Client Service Coordinator is responsible for assisting the Director of Client Service & Compliance with providing support to the Firm’s Relationship Partners to ensure the Firm’s compliance with client guidelines and other client and Firm requirements.  Responsibilities include but are not limited to: coordinating with the Pricing Team on negotiation of initial client billing rates and billing rate increases and preparing and submitting budget estimates to clients; coordinating with Client Account Specialists and Billing Specialists to prepare and submit monthly accruals to clients; communicating with clients and with eBill groups to obtain approvals from clients and eBilling systems for the addition of new timekeepers; communicating client time entry rules to timekeepers and ensuring that time entries comply with client-specific timekeeping rules; coordinating with the eBill team to resolve eBilling rejections, short-pays and other issues; coordinating with the Client Service team to ensure adherence to Billing Guidelines; reviewing and editing preliminary prebills and coordinating with Client Account Specialists regarding Accounts Receivable inquiries and follow-up.

Qualifications:
• Four-year college degree preferred.  Equivalent experience considered.
• Prior law experience in a law firm environment.
• Prior law firm billing experience is a plus.
• Strong proficiency in Excel, Word and Outlook.  Aderant experience is a plus.
• Ability to multi-task.
• Strong oral and written communication skills.
• Excellent interpersonal skills.
• Ability to work effectively with people at all levels of the Firm and of client’s organizations with tact and diplomacy.
• Ability to prepare accurate, highly detailed work product.
• Strong organizational and planning skills.
• Ability to manage time and prioritize workload effectively.
• Reliability, dependability, and strong motivation to respond to requests quickly. 
• Ability to work additional hours as needed.

 

Submit Application

Legal Resource Assistant Secretarial 1 Opening
San Francisco

Job Number:1389

Arnold & Porter has a Legal Resource Assistant opening in the San Francisco office.  The Legal Resource Assistant will assist attorneys and other legal personnel with administrative, organizational and research work in a team-oriented and collaborative environment.  Responsibilities include but are not limited to the following:  Preparing, editing, and proofreading legal documents; assisting with trial preparation including organizing trial exhibits, notebooks, charts, graphs, and other visual aids; managing calendars and schedules by coordinating meetings, conference calls, and appointments; entering and processing expenses and invoices; coordinating and scheduling attorney travel; maintaining an awareness of attorneys' caseloads and statuses; establishing and maintaining attorneys' files; and working with Excel and PowerPoint for a variety of assignments.

The Legal Resource Assistant also will assist with creating and maintaining a substantive and robust knowledge bank via Magnum (litigation database application) and will perform some billable tasks.

Qualifications:
•         A minimum of a high school diploma, with a bachelors or two-year degree preferred.
•         Excellent organizational and communications skills, both oral and written.
•         Strong skills in MSWord, Excel and PowerPoint, Outlook, various databases and Internet research skills.
•         Ability to handle a variety of tasks simultaneously.
•         Ability to prioritize and manage time appropriately.
•         A proficiency with standard office procedures working in a team/collaborative environment.
•         Ability to work a schedule from 9:30 am-6:00 pm Monday through Friday.
•         Flexibility to work additional hours, as necessary.

Submit Application

Senior Collection Coordinator Research Services 1 Opening
San Francisco

Job Number:1384

The Research Services Department of Arnold & Porter is looking for a Senior Collection Coordinator to work in either the Los Angeles or San Francisco office as part of an energetic, creative, and service-oriented firm-wide team.  The Coordinator has primary responsibility for the technical services tasks of three California offices (LA, SF, and SV).  The Coordinator manages these print collections and handles invoice processing, purchasing, serials, and vendor relations.  The Coordinator collaborates with other department staff to renew electronic resources, audit attorneys’ personal desk books, and maintain catalog records.  The Coordinator also assists the reference team with interlibrary loans and print purchases charged to clients.  Successful candidates are very comfortable managing aspects of their own office while working in a larger remote team, are proficient and confident using Excel and integrated library system software, and are very knowledgeable about legal publishers and the organization of legal materials. 

Responsibilities include, but are not limited to: 
• Reconciling and processing invoices; identifying opportunities for cost savings. 
• Establishing and maintaining effective vendor relationships and working with vendors to resolve billing issues.
• Acquiring print materials, maintaining firm and department acquisition and budgeting databases, and allocating client-matter charges.
• Conducting desk book audits, communicating with attorneys, and properly recording their decisions.
• Sorting and processing mail, checking in and routing materials, and establishing and maintaining serials records and routing/distribution lists.
• Supporting cataloging by creating and maintaining item and patron records and processing new materials in the integrated library system.
• Maintaining the print collection, including shelving, withdrawing titles, shifting, shelf reading, and filing and/or overseeing the filing contractor.
• Providing basic research support, including interlibrary loan and document delivery services.
• Participating in collection review projects as assigned.

Qualifications:
• Bachelor’s degree; preferred majors include business administration, accounting, or related subject.
• Minimum of two years of experience providing collection management or technical services in a library, preferably law or business.
• Knowledge of legal and business literature, including print and electronic resources.
• Experience with integrated library systems, EOS.  Web preferred.
• Proficiency in using Microsoft Office, including Excel, Word, and Outlook.
• Ability to work independently and as part of a team.
• Strong organizational skills, including the ability to coordinate large amounts of data.
• Strong analytical skills and an aptitude for working with numbers.
• Ability to multitask.
• Excellent written and oral communication skills.
• Strong client service skills.

 

Submit Application

Silicon Valley

Research Analyst Research Services 1 Opening
Silicon Valley

Job Number:1382

The Research Services Department of Arnold & Porter has an opening for a Research Analyst. The incumbent will be responsible for covering west coast hours (9:00 am. - 6:00 p.m. PT/ 12:00 p.m. - 9:00 p.m. ET Monday-Friday) and can be located in any of the following offices:  Silicon Valley, Los Angeles, New York or DC.  

Our Research Analysts work as part of an energetic, creative and service oriented team, responding to research and reference requests from attorneys, legal assistants and administrative personnel located firm-wide and supporting designated practice and industry groups.  Research Analysts also assist with current awareness monitoring, collection development and other department activities. 

Responsibilities include but are not limited to: 
• Collaborating with colleagues in the U.S. and abroad to perform legal, business and scientific reference and research using a variety of free and fee-based databases and web sites.
• Working with designated practice and industry groups to promote and raise awareness of research tools and services by offering targeted research and curated reports, orientations and training, and assistance with collection development by evaluating products and recommending changes.
• Assisting with current awareness services by developing requests, monitoring output and summarizing results.
• Contributing to the development of content for the intranet. 

Qualifications:
• MLS or equivalent from an ALA accredited school.
• Two plus years recent, professional level legal and business research experience, preferably in a law firm or other similar environment.
• Demonstrated ability to make cost-effective use of a wide range of print and online resources, including Westlaw, LexisAdvance, Law 360, Wolters Kluwer and Bloomberg BNA.
• Comfortable using Microsoft Office applications, especially Word, Outlook and Excel.
• Strong customer service orientation.
• Able to work independently and as part of a team, prioritizing multiple projects and assignments.
• Able to analyze, cull and summarize search results.
• Excellent oral and written communication skills.

Submit Application

Tallahassee Operations Center

Billing Specialist Finance & Accounting 2 Openings
Tallahassee Operations Center

Job Number:1420

The Finance & Accounting Department of Arnold & Porter has two openings for Billing Specialists.  These positions may be located in the Tallahassee, D.C. or New York office.  This role emphasizes full cycle billing from the preparation of prebills through final invoices.  Responsibilities include but are not limited to the following:

• Managing the prebill to final bill process; assuring partners receive and return accurate prebills in a timely manner.  Finalizing and submitting bills/eBills in an appropriate template that conforms to the client requirements.  Confirming final bills have been submitted to the client and posted in the accounting system.  Producing closing bills on demand.
• Collaborating with the eBilling team for set-up of new clients for eBilling requirements.  Submitting invoices electronically, taking accountability for successful submission and troubleshooting issues.  Proactively following-up regarding acceptance of eBills.
• Verifying billing rates with the Rates team, reviewing and instituting the outside counsel guidelines to include: monitoring fee caps, tier discounts and matter budgets; communicating with BIC and management regarding discounts, write-downs and write-offs.
• Responding to inquiries relating to accruals, audits and payments.
• Maintaining updated prebill status reports and monitoring billing figures on a daily basis.
• Ensuring management of client trust accounts, accurate payment allocation and unapplied fund resolution throughout the life cycle of assigned portfolio.  Keeping partners updated with available, unapplied and trust funds and apply when appropriate.

Qualifications:

• Bachelor’s degree in Accounting, Finance or Business discipline preferred.
• Law firm or professional services background preferred.
• Expertise in Microsoft Office, specifically Excel.
• Aderant Expert or Elite Enterprise (3E) experience preferred.
• High level of business acumen and ability to multi-task.
• Strong oral and written communication skills.
• Ability to assess pertinent information, anticipate issues and outcomes, and make effective decisions.
• Ability to prepare accurate, highly detailed work product.
• Talent for delivering client service through teamwork.
• Ability to exchange information and to present ideas, report facts and other information clearly and concisely.
• Strong initiative to proactively increase value to the position.
• Flexibility to work additional hours as necessary.

Submit Application

Washington, DC

Accounting Assistant Finance & Accounting 1 Opening
Washington, DC

Job Number:1406

The Finance & Accounting Department of Arnold & Porter has an opening for an Accounting Assistant in the Washington, DC office. The Accounting Assistant provides clerical support to the managers and directors of the Finance & Accounting Department to organize and complete projects in a timely manner. 

Responsibilities include but are not limited to:
• Generating memos, emails and reports.
• Preparing departmental letters (i.e., Partner employment verification letters, Partner retirement plan participant cost of living adjustment letters, residency certifications).
• Providing Form W-9 and completing bank verification or vendor verification forms for clients and vendors.
• Compiling partner forms and data entry and follow up with partners and ARC teams for missing forms.
• Collecting Firm charitable contribution letters and compile the data.  Following up with charitable organizations to obtain letters if they are not received.
• Administering the departmental PTO calendar and assisting Managers and Directors track and approve employee vacation requests. 
• Maintaining the Firm Trading Database and responding to trade requests
• Assisting in the administration of the Firm credit card programs as well as reconciling credit cards monthly to ensure users are complying with the Firm Policy.
• Depositing and recording checks received in the office.
• Scheduling and coordinating meetings, appointments and travel arrangements for the managers or directors in the Finance & Accounting Department.

Qualifications: 
• Four-year college degree preferred.  Equivalent experience considered.
• Minimum of two years of administrative experience.
• Strong proficiency in Word and Outlook. Advanced Microsoft Excel proficiency (formulas, vlookup, pivot tables).
• Ability to multi-task.
• Dedication to completing projects in a timely manner.
• Strong oral and written communication skills.
• Ability to prepare accurate, highly detailed work product.
• Strong organizational skills and ability to manage large amounts of data.
• Ability to manage time and prioritize workload effectively and work independently.
• Reliability, dependability, and strong motivation to respond to requests quickly. 
• Ability to work additional hours as needed.

Submit Application

Benefits Assistant Human Resources 1 Opening
Washington, DC

Job Number:1430

The Benefits Department of Arnold & Porter has an opening for a Benefits Assistant in the Washington, DC office. The Benefits Assistant is responsible for assisting in the day-to-day administration of all benefit programs at the Firm.  Responsibilities include but are not limited to:  assisting with the new hire and departure process; scheduling meetings; maintaining formal documents of our benefit plans; mailing required notices to plan participants’ home addresses; processing invoices; responding to employee inquiries; handling a variety of routine data entry into the HR system; maintaining all employee/partner benefits and retirement program files (beneficiary/distribution forms, etc.); gathering information for auditors; overseeing and updating the Benefits Intranet pages and assisting the Director of Benefits and benefits staff with administrative/clerical support as needed.

Qualifications:

• A minimum of one year of office experience and/or experience working with databases.
• Proficiency with Microsoft Word, Excel, PowerPoint and Outlook 2010.  SharePoint experience is a plus.
• Minimum of 45 wpm typing.
• Ability to multitask, prioritize and meet deadlines while maintaining attention to detail and quality work product.
• Strong organizational and communication (oral and written) skills in a fast-paced environment.
• Ability to demonstrate a high degree of trustworthiness in handling confidential and sensitive information
• Flexibility to work additional hours, as necessary.

 

Submit Application

Billing Specialist Finance & Accounting 2 Openings
Washington, DC

Job Number:1418

The Finance & Accounting Department of Arnold & Porter has two openings for Billing Specialists.  These positions may be located in the Tallahassee, D.C. or New York office.  This role emphasizes full cycle billing from the preparation of prebills through final invoices.  Responsibilities include but are not limited to the following:

• Managing the prebill to final bill process; assuring partners receive and return accurate prebills in a timely manner.  Finalizing and submitting bills/eBills in an appropriate template that conforms to the client requirements.  Confirming final bills have been submitted to the client and posted in the accounting system.  Producing closing bills on demand.
• Collaborating with the eBilling team for set-up of new clients for eBilling requirements.  Submitting invoices electronically, taking accountability for successful submission and troubleshooting issues.  Proactively following-up regarding acceptance of eBills.
• Verifying billing rates with the Rates team, reviewing and instituting the outside counsel guidelines to include: monitoring fee caps, tier discounts and matter budgets; communicating with BIC and management regarding discounts, write-downs and write-offs.
• Responding to inquiries relating to accruals, audits and payments.
• Maintaining updated prebill status reports and monitoring billing figures on a daily basis.
• Ensuring management of client trust accounts, accurate payment allocation and unapplied fund resolution throughout the life cycle of assigned portfolio.  Keeping partners updated with available, unapplied and trust funds and apply when appropriate.

Qualifications:

• Bachelor’s degree in Accounting, Finance or Business discipline preferred.
• Law firm or professional services background preferred.
• Expertise in Microsoft Office, specifically Excel.
• Aderant Expert or Elite Enterprise (3E) experience preferred.
• High level of business acumen and ability to multi-task.
• Strong oral and written communication skills.
• Ability to assess pertinent information, anticipate issues and outcomes, and make effective decisions.
• Ability to prepare accurate, highly detailed work product.
• Talent for delivering client service through teamwork.
• Ability to exchange information and to present ideas, report facts and other information clearly and concisely.
• Strong initiative to proactively increase value to the position.
• Flexibility to work additional hours as necessary.

Submit Application

Business Development Assistant Marketing 1 Opening
Washington, DC

Job Number:1352

The Marketing Department of Arnold & Porter has a Business Development Assistant opening in the Washington, DC Office.  The Business Development Assistant provides project and administrative support to the Business Development Team preparing pitches, collateral materials and directory submissions for both the adversarial and transactional practices. A portion of this role is devoted to the collection and data entry of experience items into the firm-wide experience databases. This position provides general assistance to the full Marketing department as needed.

Responsibilities include but are not limited to the following:
• Primary contact for filling routine requests for marketing materials from attorneys and lateral recruiting.
• Preparing pitchbooks, meeting materials, and other marketing collateral for clients and client prospects.
• Assisting in the development, editing, and production of PowerPoint presentations and other custom marketing materials.
• Assisting with general research requests, including lateral and competitive intelligence research.
• Tracking business development activities, including data entry and maintenance of the Firm pitch tracking database.  Preparing weekly pitch reports.
• Coordinating weekly firm-wide Business Development Activity reporting in InterAction.
• Guided by the Business Development team members, creating new records and making changes to Content Library custom experience pieces.
• Assisting the transactional BD team members with league table experience data.
• Assisting with the coordination of submissions to legal directories (e.g., Chambers, Legal 500) and subsequently entering or updating matters in the experience database.
• Serving as the primary liaison with Document Processing and Office Services Departments for the creation of marketing materials in service centers firm-wide. Including training, troubleshooting and resolving issues as they arise.
• Providing backup support including web site postings for the Marketing Communications Team when assistance is unavailable.
• Preparing and processing invoices, bills, and expense reports.
• Maintaining the CLE database and tracking other relevant presentations.
• Providing administrative support including setting up meetings, booking conference rooms, travel, and copying meeting materials.

QUALIFICATIONS:   

• Four-year college degree or equivalent experience.
• A minimum of one year of work experience in a similar administrative support role.
• Proficient in a range of computer software applications, including programs and databases such as, MS Word, Excel and PowerPoint.
• Knowledge of general office support functions required.
• Extremely detail-oriented, with strong proofreading and editing skills.
• Excellent organizational skills.
• Strong oral and written communication skills, and the ability to communicate with staff and attorneys clearly and concisely.
• Proficiency in handling multiple projects simultaneously.
• Ability to work well under the pressure of deadlines.
• Ability to work smoothly as part of a cohesive, multi-functional team, with a positive, problem-solving and can-do attitude for a variety of tasks.

 

Submit Application

Business Development Manager Marketing 1 Opening
Washington, DC

Job Number:1305

The Marketing Department of Arnold & Porter has an opening for a Business Development (BD) Manager in the Washington, DC office. The BD Manager is  responsible for managing the creation and implementation of the Government Contracts Practice and the Aerospace, National Security and Defense Industry business development strategies, as well as other initiatives as needed. The Manager serves as the primary liaison between practice and industry groups and the Marketing Department and is responsible for coordinating the resources of the Marketing Department and other Firm resources in implementation of those plans. The Business Development Manager will work closely with the Practice/Industry group leaders and members to develop plans, execute pitches and proposals, and manage the day-to-day business development activities to ultimately grow the Firm’s practices.  

RESPONSIBILITIES:

Serves as a trusted advisor to the lawyers in the Government Contracts practice group.  Collaborates with the attorneys to develop business plans and marketing strategies for implementation.
Works with Practice and Industry Groups to identify trends and opportunities, and develops new business approaches and targeted cross selling opportunities.  Creates customized pitch material for specific opportunities.
Works closely with Practice Group lawyers to develop individual business development plans.  Provides regular check in and follow up with coaching as necessary to ensure success. 
Collaborates with Business Development Managers across all practice/industry groups and offices to identify or develop cross-selling opportunities.  
Manages RFPs, pitches and proposals from initial planning with the attorney team through to final submission.
Collaborates with Director of Business Development to evaluate opportunities and develop multi-disciplinary new business pitches and responses to RFP’s.
Works closely with Practice Group Leaders and Practice Management staff to develop effective practice/industry group meeting agendas and ensure follow up through communication of minutes and agreed upon action items.
Coordinates with event planning staff to identify, sponsor or create targeted industry conferences, in-house client seminars/webinars, speaking engagements and other special events for Practice and Industry Groups.  Identifies targets and works with Mailing List team to identify or create appropriate lists.
Coordinates with the Market Research team to secure the necessary business development research (including client, industry and competitive intelligence).  
Uses Interaction to identify and confirm relationship targets.
Identifies work or issues that are potentially media-worthy for the Media Relations team to implement PR, directories and other media placements for the assigned practice groups.
Coordinates with the Marketing Communications team in the development of  marketing materials and website content including practice area descriptions, brochures and PowerPoint presentations.
Leads the strategy and execution for directories and surveys such as Chambers and other ranking submissions.
Facilitates the integration of lateral partners and counsel into Practice Groups.  Works closely with new laterals to ensure execution of their business development plans.
Develops and manages Practice Group budgets.
Works with Practice and Industry Groups to measure and report progress on business plans and business development efforts.
Works with key client teams associated with designated practice groups.
Supervises and mentors Business Development Coordinator and Assistant activities including pitch and proposal materials; updates to practice descriptions, experience items and attorney bios; directory submissions and event logistics.

Qualifications: 

Four-year degree required.  Masters or J.D. degree useful.  
Minimum of seven (7) years of marketing experience; professional services or law firm background preferred, particularly in government contracts or related area.
Excellent computer and internet  skills necessary; proficiency in Microsoft Word, PowerPoint and Excel.
Experience with key research tools and databases, including experience, billing, client contacts and other web based research tools.
Use of InterAction and Marketing databases required.
Excellent oral and written communications skills.
Persuasive writing skills for presentations, proposals and other marketing materials.
Outstanding organization skills with attention to detail.
Capable of handling many projects simultaneously.
Demonstrated maturity and ability to work well under pressure of deadlines.
Ability to work independently as well as a member of a team.
Knowledge of business development process in a services industry required.  
Experience in budget planning and client account management critical.

Submit Application

Director of Strategic Marketing Communications Marketing 1 Opening
Washington, DC

Job Number: 1347

The Marketing Department of Arnold & Porter has an opening for a Director of Strategic Marketing Communications in the DC office.  The Director is responsible for driving all activities related to visibility raising, marketing communications, PR and Media strategy;  and brand messaging for the Firm.  The Director is responsible for the Firm’s internal communications program including managing regular communications from the Firm’s leadership and oversight of the Firm’s intranet.

Responsibilities include, but are not limited to: 

Developing and managing the positioning and messaging of the Firm. 
Enhancing the brand and raising the visibility for the Firm globally.
Building the recognition of Firm expertise across practices and industries.
Overseeing Firmwide PR and media relations including outside consultants.
Managing the full Marketing Communications Department and staff budget.
Supervising related Directors, Senior Managers and other staff as required. 
Serving as the senior advisor to partners, practices/industries, teams and affiliate groups seeking to raise their profile through marketing communications.
Serving as a senior advisor to Firm leaders/management. Providing guidance and preparing media talking points and Q&As, as appropriate for Firm management.
Overseeing the marketing communications efforts for new laterals: press releases, bios, internal and external announcements.  Serving as point person for Marcom integration.

Qualifications: 

A Bachelor’s degree in Marketing, Communications, or Business is required. 
A Master’s degree in Communications, Marketing, or Business preferred.  
Minimum of ten years of marketing communications management required (in the professional services area desired.) 
Significant experience in the public relations and media relations is required.
Previous law firm experience a significant plus. 
Strong computer skills; preferred proficiency in MS Word, Excel and PowerPoint required.
Experienced at strategic communications planning and implementation across all media.
Professional services marketing knowledge relevant to direct meaningful programmatic development and generate substantive recommendations.
Analytical skills, especially related to the ROI of Marketing Communications investment.
Strategic planning skills, especially related to brand/positioning.
Experience with managing social and digital media campaigns.
Experience in the integration of video in marketing campaigns.
Experience working with graphic designers to develop and implement a means to maintain graphic/design consistency across the brand in print/online/multimedia. 
Knowledge of public relations and implementation of related strategies for positioning and messaging to enhance brand awareness.
Excellent managerial, problem-solving, and interpersonal skills.
Superb communications skills, written and oral.
Creative, innovative thinker.
Strong media relations/journalism/message management skills. 

Submit Application

Human Resources Coordinator Human Resources 1 Opening
Washington, DC

Job Number:1407     

The Human Resources Department of Arnold & Porter has an opening for a Human Resources Coordinator in the DC office.  The Coordinator assists the Director of Support Staff and Staff Recruiting Manager with the logistics, scheduling and administrative aspects to the full-cycle recruitment process for all non-attorney positions as well as all temporary positions for the U.S. offices.  The Coordinator will report to the Staff Recruiting Manager and Director of Support Staff.
Responsibilities include but are not limited to:

Recruiting:
• Scheduling interviews (telephone, in person, videoconference) which includes requesting conference rooms, sending calendar invitations, notifying the lobby of each office, requesting VC technology as needed, creating recruiting checklists, updating viRecruit and updating the recruiting documents. Also, greeting all DC office candidates.
• Emailing candidates the software assessments and Firm application in advance and ensuring the information is received and disseminated to the Director of Support Staff and Staff Recruiting Manager prior to the interview.
• Maintaining the viRecruit database which includes: entering/accepting candidates into the database, entering interview information, following up for feedback, closing applicant files and sending self-identification emails to candidates as needed.
• Posting new positions on the Firm website, Intranet as well as other external sites.
• Contacting employment agencies when new positions open. The Coordinator is the primary contact job boards.
• Conducting reference checks and verifying dates of employment
• Participating in the hiring of temporary staff. 

Administrative:
• Processing expenses in Chrome River for staff recruiting. 
• Providing clean-up in viRecruit.  Merging positions and cleaning data as needed.
• Handling other administrative HR matters as they arise.
• Providing back up to others within the Human Resource department when they are out of the office as well as conducting orientation as needed.

Qualifications:
• Bachelor’s degree required or equivalent experience.
• A minimum of one year of human resources experience.
• A minimum of 40 wpm typing.
• Proficient in a range of computer software including Microsoft Office (Word, Excel and PowerPoint).  Experience working with applicant tracking systems is a plus.
• Excellent administrative and organizational skills.
• Attention to detail is paramount. 
• Excellent communication skills both oral and written. 
• Ability to handle a number of responsibilities simultaneously. 
• Flexibility to work additional hours, as necessary. 
• Ability to demonstrate a high degree of trustworthiness in handling confidential and sensitive information.
• Some recruiting knowledge would be helpful, but not required.

Submit Application

Instructional Design/Training Manager Information Technology 1 Opening
Washington, DC

Job Number: 1365

The Information Technology Department of Arnold & Porter has an opening for an Instructional Design/Training Manager in the Washington, DC office.  The Manager is responsible for designing comprehensive learning programs that will enhance the technology user’s ability to work with the various information technologies, systems, and applications that are used to support the Firm and its clients. The Manager will create the design and oversee the development of internal and external curriculum including eLearning, blended learning, virtual training, webinars, online and informal learning solutions using instructional systems design principles and guidelines. The Manager is responsible for the oversight of quality and alignment of all training curriculum content to ensure effectiveness and compliance as well as supervising the IT training team.

QUALIFICATIONS:
• Minimum of 5 years of related experience in large scale learning design including blended solutions is required. 
• Minimum of 3 years of experience in assessment of business and learner needs and training design best practices to meet organizational metrics.
• Four-year college degree preferred, equivalent experience considered.
• Previous law firm employment preferred. Experience in eLearning (Captivate, Articulate, HTML etc.), video development, and virtual training development (Adobe Connect webinars, learning platforms, streaming channels).
• Ability to work within a collaborative environment and within aggressive time frames.
• Strong knowledge of adult learning principles.
• Able to analyze complex business requirements and adopt new methods to develop materials, take preventative measures with projects, programs, and process designs to overcome potential barriers.
• Knowledge of computer operating systems and general knowledge of applications commonly utilized in a law firm environment.
• Must have exceptional judgment, demonstrate flexibility and professionalism.
• Ability to lead effectively.
• Use communication, analytical and conflict resolution skills to deliver results-oriented service.
• Strong organizational and communication skills in a dynamic environment are a must.
• Ability to multitask and prioritize while maintaining high attention to detail and quality.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. 
• Ability to write reports, business correspondence, and procedure manuals. 
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to provide excellent customer service.

Submit Application

Legal Resource Assistant Secretarial 3 Openings
Washington, DC

Job Number:1400

Arnold & Porter has three Legal Resource Assistant openings in the Washington, DC office. The Legal Resource Assistant will assist attorneys and other legal personnel with administrative, organizational and research work in a team-oriented and collaborative environment.
Responsibilities include the following: Preparing, editing, and proofreading legal documents; assisting with trial preparation including organizing trial exhibits, notebooks, charts, graphs, and other visual aids; managing calendars and schedules by coordinating meetings, conference calls, and appointments; entering and processing expenses and invoices; coordinating and scheduling attorney travel; maintaining an awareness of attorneys' caseloads and statuses; establishing and maintaining attorneys' files; working with Excel and PowerPoint for a variety of assignments; and performing other duties as assigned.
Applicants should submit their resume and cover letter.

Qualifications
• A minimum of a high school diploma, with a bachelors or two-year degree preferred.
• Ability to read, speak and write Spanish is a plus.
• Excellent organizational and communications skills, both oral and written.
• Strong skills in MSWord, Excel and PowerPoint, Outlook, various databases and Internet research skills.
• Ability to handle a variety of tasks simultaneously.
• Ability to prioritize and manage time appropriately.
• A proficiency with standard office procedures working in a team/collaborative environment.
• Ability to work a schedule from 10:30 am – 7:00 pm Monday through Friday.
• Flexibility to work additional hours, as necessary.

Submit Application

Marketing Technology Assistant Marketing 1 Opening
Washington, DC

Job Number:1391

The Marketing Department of Arnold & Porter has an opening for a Marketing Technology Assistant in the Washington, DC office. The Assistant is responsible for collecting and maintaining client information in support of firm-wide marketing and client development efforts.

Responsibilities include but are not limited to the following:

Mailing Lists & Client Communications
• Support Communications, Business Development and Events teams in the creation, testing and distribution of client communications.
• Maintain all master and marketing/event mailing lists; ensure security groups are established and maintained; regularly audit lists against established “list hygiene” parameters and take appropriate actions to resolve data quality issues.
• Create marketing lists for specific e-marketing campaigns; perform advanced/complex searches to meet campaign-audience criteria and populate lists; create and share web links to marketing lists and key functions.
Daily routine to include processing subscription management change requests, including those related to GDPR and other regulatory requirements.

Data Management & Reporting
• Manage data cleanup tasks for mailing list contact records including monitoring the system for duplicate contacts, merging duplicate contacts, ensuring contacts are associated with companies, etc.
• Produce “Who Knows Whom” and Engagement/Activity reports as needed.
• Assist with CRM and data quality initiatives, as needed.

Training & Support
• Monitor CRM mailbox(es) and resolve or route requests, as appropriate.
 

Qualifications:
• Bachelor’s degree required.
• Marketing technology, CRM experience, or professional services experience a plus.
• Knowledge of CRM and Data Quality Management concepts a plus.
• Experience with Microsoft Word, Microsoft PowerPoint, Microsoft Excel, Strong Internet research search skills required. 
• Proficiency with Customer Relationship Software, as well as experience with financial databases, will also be considered a plus.
• Excellent research skills.
• Ability to manipulate data in common formats such as Excel and .CSV files.
• Exceptionally detail-oriented.
• Strong project management skills.
• Strong analytical and problem-solving skills.
• Strong written and oral communication skills.
• Ability to juggle multiple priorities within tight time constraints.
• Ability to complete daily tasks while working on long term projects.
• Ability to define goals and follow through to achieve results.
• Ability to work effectively independently and in a team.
• Ability to handle a number of responsibilities simultaneously, to field conflicting priorities, to manage and meet multiple deadlines with minimal supervision, and to be a self-starter.
• Flexibility to work additional hours, as necessary.

Submit Application

Practice Management Coordinator Talent Development 1 Opening
Washington, DC

Job Number:1410

The Practice Management Department of Arnold & Porter has an opening for a Practice Management Coordinator in the DC or New York office supporting various Practice Groups. The Coordinator is responsible for providing a combination of technical, analytical and administrative support to the Practice Management Team and the Chief Talent Officer.
Responsibilities include, but are not limited to:

• Supporting the Practice Management Team in assisting Firm and Practice Group Leadership in business planning and analysis, report preparations, meetings and communications and implementation of practice and Firm initiatives.
• Centralizing the Practice Management internal communications, including developing substantive internal team meeting agendas and executing PM-specific events.
• Managing Practice Management shared document workspace, including reporting, budgets and expenses, ad hoc projects, etc. 
• Assisting in the coordination of practice group meetings and presentations.
• Providing periodic support and data to Business Development.
• Identifying and coordinating training opportunities for the PM Team on internal and external tools, processes and technology.
• Assisting with modification and roll-out of Practice Management-specific tools, including online reporting and matter management applications.
• Partnering with peer departments (Business Development, Talent Development, Finance & Accounting, Marketing, etc.) and coordinating on behalf of PM.
• Acting as a first point of contact to the Practice Management team, which includes monitoring the team inbox and responding to and relaying requests as appropriate.
• Managing special projects, both internally and with peer departments, as requested. 
• Performing a variety of administrative tasks and providing general support as assigned.
• Reviewing and analyzing data, including issue-spotting and confirming report accuracy.
• Assisting with ad hoc projects concerning practice group performance at the request of the Firm and Practice Leadership and Practice Managers.

Qualifications:
• Bachelor’s degree required preferably in Business, Economics, Finance, or Accounting.
• Minimum of two years of experience in a law firm, professional services or corporate environment (Practice Management, Business Development, Talent Development, Financial Services, or Accounting experience a plus).
• High proficiency in Microsoft Office (Word, Excel, PowerPoint) required.
• Demonstrates strategic focus and self-motivation.
• Ability to work independently as well as on a team and has the ability to collaborate effectively across administrative departments and practice areas in all offices.
• Ability to build relationships and gain the trust of the attorneys and other administrative staff members.
• Ability to clearly and effectively communicate, in oral and written form, with people at all levels within the Firm.
• Exhibit superior attention to detail and pride in high quality deliverables.
• Must possess financial, analytical and project management skills.
• Must possess good judgment and decision making skills.
• Must have the ability to multi-task and prioritize in a fast-paced environment.
• Strong interpersonal skills, service mentality and sensitivity to confidential information.

 

Submit Application

Project Assistant Teacher Children's Center 1 Opening
Washington, DC

Job Number:1326

The Children's Center of Arnold & Porter has an opening for a Project Assistant Teacher to assist in all of the classrooms (infant through pre-school) as a floater providing coverage for a temporary vacancy.  We anticipate this project role to last a period of approximately six months.  The hours for this position are 10:00a.m. - 6:30p.m., Monday through Friday.  The Assistant Teacher will work with the classroom teachers to implement our curriculum and to maintain a positive and welcoming environment. The Assistant Teacher will use his/her knowledge of best practices to support the development of the children.

QUALIFICATIONS:
• At a minimum a valid Child Development Associate (CDA) credential.
• A minimum of two years of experience working in a childcare setting.
• CPR/First Aid certification.
• Ability to lift and carry up to 40 pounds.
•  Ability to perform activities with children for extended periods of time and be outdoors for regular, prolonged activities.

 

Submit Application

Research Analyst Research Services 1 Opening
Washington, DC

Job Number:1379

The Research Services Department of Arnold & Porter has an opening for a Research Analyst. The incumbent will be responsible for covering west coast hours (9:00 am. - 6:00 p.m. PT/ 12:00 p.m. - 9:00 p.m. ET Monday-Friday) and can be located in any of the following offices:  Silicon Valley, Los Angeles, New York or DC.  

Our Research Analysts work as part of an energetic, creative and service oriented team, responding to research and reference requests from attorneys, legal assistants and administrative personnel located firm-wide and supporting designated practice and industry groups.  Research Analysts also assist with current awareness monitoring, collection development and other department activities. 

Responsibilities include but are not limited to: 
• Collaborating with colleagues in the U.S. and abroad to perform legal, business and scientific reference and research using a variety of free and fee-based databases and web sites.
• Working with designated practice and industry groups to promote and raise awareness of research tools and services by offering targeted research and curated reports, orientations and training, and assistance with collection development by evaluating products and recommending changes.
• Assisting with current awareness services by developing requests, monitoring output and summarizing results.
• Contributing to the development of content for the intranet. 

Qualifications:
• MLS or equivalent from an ALA accredited school.
• Two plus years recent, professional level legal and business research experience, preferably in a law firm or other similar environment.
• Demonstrated ability to make cost-effective use of a wide range of print and online resources, including Westlaw, LexisAdvance, Law 360, Wolters Kluwer and Bloomberg BNA.
• Comfortable using Microsoft Office applications, especially Word, Outlook and Excel.
• Strong customer service orientation.
• Able to work independently and as part of a team, prioritizing multiple projects and assignments.
• Able to analyze, cull and summarize search results.
• Excellent oral and written communication skills.

 

Submit Application

Service Desk Analyst Information Technology 4 Openings
Washington, DC

Job Number:1353

The Information Technology Department of Arnold & Porter has four Service Desk Analyst openings in the Washington, DC office working the following shifts:
• 11:00 p.m. to 7:30 a.m. Sunday through Friday
• 1:30 p.m. to 10:00 p.m. Monday through Friday
• 12:00 p.m. to 8:30 p.m. Monday through Friday
• 10:00 p.m. to 10:00 a.m. Friday and Saturday; 7:00 a.m. to 2:45 p.m. Monday and Tuesday

The Service Desk Analyst is responsible for providing exceptional customer service and support to the Firm and clients of the Firm. Responsibilities include: Providing end-user support services, troubleshooting assistance, and problem resolution via telephone, remote desktop connection, and/or visits to user locations; exhibiting ownership and timely resolution of all incident tickets and change orders; interacting directly with other IT groups to determine the proper remediation for an issue; setting-up and quality assurance testing of new hardware and software for existing and new end-users in the Firm and other duties as assigned.

QUALIFICATIONS:
• Minimum of three years of experience in end-user support.
• Two-year college degree preferred. Equivalent experience will be considered.
• Strong communication and interpersonal skills.
• Experience implementing, maintaining and supporting Windows operating systems and Microsoft Office applications.
• Technical experience configuring and supporting workstations, laptops, printers, and related equipment.
• Flexibility to work additional shifts as needed.

 

 

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Special Events Coordinator Marketing 1 Opening
Washington, DC

Job Number:1385

The Marketing Department of Arnold & Porter has an opening for Special Events Coordinator in the DC office.  The Special Events Coordinator is a key member of the Special Events team responsible for maximizing the Firm’s investment in events as drivers of business opportunities. The Special Events Coordinator reports to the Special Events Manager, but may receive guidance and supervision from the Special Events Director.

Responsibilities include but are not limited to:
• Developing the communications plan for each event to ensure efficient and timely promotion, including monitoring RSVP progress and outreach to maximize attendance.
• Managing and updating invitation and RSVP lists.
• Coordinating in-person and virtual events to ensure smooth execution.
• Setting-up registration websites.
• Coordinating and creating onsite attendee materials and name badges.
• Maintaining and managing content for Events pages on Firm website and intranet.
• Creating post-events reports.
• Coordinating the Firm’s participation in trade shows and conferences for which the Firm serves as a sponsor or exhibitor. Installing and dismantling the Firm’s exhibit and materials.
• Managing the inventory of client gifts and giveaways.
• Coordination with other Firm departments including Operations, IT and conference services to ensure seamless delivery of events.
• Assisting with special departmental projects as needed.

QUALIFICATIONS:
• Bachelor’s degree (degree in Marketing, Business, Communications, Events Management or Hospitality required) or equivalent experience.
• Minimum of three years of experience in a law firm environment or a professional services organization.
• Strong computer skills and knowledge of applications, including Cvent, Vuture, InterAction, On24, and Survey Monkey; MS-Word, MS-Excel, and MS-PowerPoint.
• Excellent spelling, grammar, and punctuation skills.
• Effective communication skills, both in person and via phone or email, including correspondence with Firm clients.
• Ability to manage multiple projects while prioritizing  work assignments.
• Enthusiastic self-starter with can also work with multiple layers of supervision
• Ability to build rapport with attorneys and other professional staff.  This includes listening carefully to requests and asking questions when necessary.
• Excellent organizational skills with particular attention to detail.
• Ability to work well under the pressure of deadlines and manage budgets.
• Ability to work early mornings, evenings and weekends as necessary.
• Willing and able to travel in support of events as needed.

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Trilingual Legal Resource Assistant Secretarial 1 Opening
Washington, DC

Job Number:1377

Arnold & Porter has an opening for a Trilingual Legal Resource Assistant in the Washington, DC office.  The Trilingual Legal Resource Assistant will assist attorneys and other legal personnel with administrative, organizational and research work in a team-oriented and collaborative environment. This individual must be fluent in reading, writing and speaking English, Portuguese and Spanish.

Responsibilities include the following:  Preparing, editing, and proofreading legal documents in Portuguese, Spanish and English; assisting with trial preparation including organizing trial exhibits, notebooks, charts, graphs, and other visual aids; managing calendars and schedules by coordinating meetings, conference calls, and appointments; entering and processing expenses and invoices; coordinating and scheduling attorney travel; maintaining an awareness of attorneys' caseloads and statuses; establishing and maintaining attorneys' files; working with Excel and PowerPoint for a variety of assignments; and performing other duties as assigned.
Applicants should submit their resume and cover letter.

Qualifications
• Ability to speak, read and write English, Portuguese and Spanish fluently.
• A minimum of a high school diploma, with a bachelors or two-year degree preferred.
• Excellent organizational and communications skills, both oral and written.
• Strong skills in MSWord, Excel and PowerPoint, Outlook, various databases and Internet research skills.
• Ability to handle a variety of tasks simultaneously.
• Ability to prioritize and manage time appropriately.
• A proficiency with standard office procedures working in a team/collaborative environment.
• Flexibility to work additional hours, as necessary
   

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Website Assistant Marketing 1 Opening
Washington, DC

Job Number:1378

The Marketing Department of Arnold & Porter has an opening for a Website Assistant in the Washington, DC office. The Assistant will help maintain the Firm's public website and Intranet to ensure that content is accurate, current, and reflective of the Firm's brand standards. The Assistant also will serve as a back-up proofreader as needed. The Assistant will report to the Digital Communications Manager and work closely with team members across the department, including in other offices.

Responsibilities include, but are not limited to:

  • Serving as primary contact for incoming website requests/edits, including attorney biographies, practice and industry pages, upcoming events, recognition items, and blogs (including those hosted on LexBlog).
  • Supporting the Digital Communications Manager in maintaining the Firm's website and Intranet for editorial tone and compliance with brand standards.
  • Assisting in the development and implementation of editorial calendar for website and Intranet content in coordination with the larger Marketing Communications team.
  • Assisting in the preparation of reports measuring website and blogs using Google Analytics and other third-party tools.
  • Supporting the Digital Communications Manager in reviewing the Firm website to ensure it meets current web accessibility standards.
  • Assisting in training attorneys on best practices for all social media channels.
  • Providing support with broader digital marketing initiatives, as assigned by the Digital Communications Manager and the Director of Brand and Content Management.
  • Serving as a proofreader for all Marketing materials as needed, to include PowerPoint presentations, brochures, and web copy.

Qualifications:

  • Previous law firm experience a plus, but not required.
  • Strong knowledge of Microsoft Windows and Office suite (e.g. Word, Excel, PowerPoint and Outlook) applications required.
  • Working knowledge of HTML is strongly preferred (2+ years is desired).
  • Use of content management databases such as Sitecore or Foundation very useful.
  • Willingness to learn and utilize other new technology tools that support the functions of this team is critical.
  • Basic understanding of Search Engine Optimization (SEO) and Search Engine Marketing (SEM), online content distribution, web analytics, and social media platforms.
  • Extreme attention to detail and excellent writing and proofing skills.
  • Ability to handle multiple projects and complex tasks simultaneously.
  • Reliability, dependability, and strong motivation to respond to requests quickly.
  • Ability to maintain confidentiality and ability to provide excellent customer service.

Submit Application

Arnold & Porter is an equal opportunity and affirmative action employer that does not discriminate on the basis of race, color, creed, religion, national origin, sex (which includes pregnancy, childbirth, breastfeeding and related medical conditions), age, marital status, sexual orientation, gender, gender identity, gender expression, transgender, disability, medical condition, family leave status, citizenship status, ancestry, genetic information, military or veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. Our Firm's equal opportunity policy applies to all employment practices and terms and conditions, including, without limitation, recruitment, employment, assignment, training, compensation, benefits, promotions, disciplinary action and terminations. To achieve our goal of equal opportunity, Arnold & Porter maintains an affirmative action plan through which it makes good faith efforts to recruit, hire and advance in employment qualified minorities, females, individuals with disabilities and protected veterans. If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster.

Arnold & Porter is an EO Employer - M/F/Veteran/Disability/Sexual Orientation/Gender Identity.