Current Opportunities

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Denver

Office Services Clerk Operations 1 Opening
Denver

Job Number:1437

The Operations Department of Arnold & Porter has an opening for an Office Services Clerk in the Denver office. The Office Services Clerk is responsible for maintaining, cleaning and stocking the conference rooms, kitchens and visitor offices; ordering coffee supplies and groceries; providing backup coverage for the reception desk; assisting with filing and mail/copy center projects; processing vendor invoices; handling office moves and other responsibilities as assigned.

QUALIFICATIONS:
• High school diploma or equivalent.
• A minimum of one year of office experience in a law firm, corporate or professional environment.
• Prior reception experience is a plus.
• Ability to type a minimum of 30 words per minute.
• Basic knowledge of MS Word, Excel, Outlook and copier/scanning equipment.
• Strong oral and written communication skills as well as strong organizational skills.
• Ability to interact professionally with all levels of the Firm.
• Ability to maintain confidentiality and be committed to providing excellent customer service.
• Ability to handle a number of responsibilities simultaneously.
• Ability to work additional hours as necessary.
• Ability to lift up to 40 pounds.

 

 

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Los Angeles

Calendar Technician Records Department 1 Opening
Los Angeles

Job Number:1448

Arnold & Porter has an opening for a Calendar Technician in its Los Angeles office.  The primary responsibility of the Calendar Technician is the creation and maintenance of the litigation and corporate calendar database.  A rules-based calendaring program is used to assist with the accuracy of the database. 

Qualifications:
• Four-year college degree or equivalent experience.
• A minimum of two (2) years of calendaring experience in a law firm or corporate law department setting is strongly preferred.
• Excellent written and oral communication skills
• Experience demonstrating an ability to synthesize information from litigation documents and apply in a calendaring environment will be considered in lieu of law firm calendaring experience.
• Strong initiative, creativity, and attentiveness to detail.

Arnold & Porter is an equal opportunity and affirmative action employer that does not discriminate on the basis of race, color, creed, religion, national origin, sex (which includes pregnancy, childbirth, breastfeeding and related medical conditions), age, marital status, sexual orientation, gender, gender identity, gender expression, transgender, disability, medical condition, family leave status, citizenship status, ancestry, genetic information, military or veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. Our Firm's policy applies to all terms and conditions of employment. To achieve our goal of equal opportunity, Arnold & Porter maintains an affirmative action plan through which it makes good faith efforts to recruit, hire and advance in employment qualified minorities, females, individuals with disabilities and protected veterans.  If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster.

Arnold & Porter is an Equal Opportunity Employer - M/F/Veteran/Disability/Sexual Orientation/Gender Identity.

 

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IP Litigation Legal Assistant Legal Support Services 1 Opening
Los Angeles

Job Number: 1188

The Los Angeles office of Arnold & Porter has an opening for an experienced IP Litigation Legal Assistant.  The IP Litigation Legal Assistant will assist on all aspects of IP litigation matters.   Duties will include: Assisting  attorneys in research and preparation of pleadings as well as daily assignments in relation to supporting active litigation matters and preparing for trial;  Supporting patent litigation, patent appeals and contested proceedings before the Patent Trial and Appeal Board (PTAB) and U.S. International Trade Commission (ITC); Organizing  information through the preparation of summaries, chronologies, reports, spreadsheets, charts, logs, and coding forms for input into databases, graphs and other usable formats.

Requirements include:

  • The ability to prioritize and manage multiple assignments under tight deadlines.
  • Excellent written and oral communication skills.
  • The ability to manage electronic and hard copy documents through litigation technology.
  • Legal and factual cite checking including the ability to shepardize and Blue Book a brief.
  • Thorough understanding of court rules and filing requirements.
  • Knowledge of Lexis-Nexis, Westlaw and internet search engines for research purposes.
  • Knowledge of Pacer and ECF filing procedures.
  • Prepare documents for discovery in response to opposing counsel requests.
  • Work with in-house and outside vendors for electronic litigation support.
  • Strong interpersonal, communication and organizational skills.
  • The ability to work extra hours and travel as needed.

Submit Application

User Support Specialist Business Resource Center 1 Opening
Los Angeles

Job Number: 1442

The Business Resource Center (BRC) of Arnold & Porter has an opening for a User Support Specialist in the Los Angeles office. The Specialist is responsible for producing high quality documents and providing excellent client service to the Firm and the Firm’s clients. The hours for this position are 4:30 p.m. to 1:00 a.m. Monday through Friday.

Responsibilities include, but are not limited to:

  • Maintaining advanced proficiency of software used by the Firm (i.e., Word, Excel, PowerPoint, Winscribe, Nuance & Adobe Professional, SnagIt) to produce high-volume, time sensitive legal documents.
  • Preparing and editing legal documents and correspondence such as contracts, agreements, summons, complaints, motions, subpoenas, closing documents, etc.
  • Converting documents.
  • Preparing, printing and organizing large Excel documents as well as producing PowerPoint presentations.
  • Answering and responding to telephone requests/inquiries in a professional manner.
  • Maintaining proficient knowledge of hardware used within the BRC (i.e., transcription equipment, scanners, and printers).
  • Maintaining an expertise in databases used by the Firm (i.e., FileSite, InterAction, etc.)
  • Entering necessary data into the BRC database for tracking purposes.

Qualifications:

  • High school diploma or GED required.
  • Minimum two years of experience working in a document processing department within a legal environment or two years of experience supporting attorneys in an administrative capacity.
  • Proficiency in all software used by the Firm (MS Office Suite, Chrome River, Intapp Time Entry, Innova, etc.)
  • Proficiency with FileSite or a comparable document management system.
  • Competency using Styles, Headers and Footers, Section/Page Breaks, Page Numbering, Table of Contents/Authorities, etc.
  • Proficiency with legal terminology and standard legal procedures.
  • Excellent administrative and communication skills to include strong organizational and prioritization skills.
  • Strong database and Internet research skills.
  • Ability to multitask and have a sense of urgency with the workload.
  • Ability to work well in a team environment and be adaptable to change.
  • Excellent client service skills.
  • Flexibility to work additional hours, as necessary.

Submit Application

New York

Billing Specialists Finance & Accounting 2 Openings
New York

Job Number:1419

The Finance & Accounting Department of Arnold & Porter has two openings for Billing Specialists.  These positions may be located in the Tallahassee, D.C. or New York office.  This role emphasizes full cycle billing from the preparation of prebills through final invoices.  Responsibilities include but are not limited to the following:

• Managing the prebill to final bill process; assuring partners receive and return accurate prebills in a timely manner.  Finalizing and submitting bills/eBills in an appropriate template that conforms to the client requirements.  Confirming final bills have been submitted to the client and posted in the accounting system.  Producing closing bills on demand.
• Collaborating with the eBilling team for set-up of new clients for eBilling requirements.  Submitting invoices electronically, taking accountability for successful submission and troubleshooting issues.  Proactively following-up regarding acceptance of eBills.
• Verifying billing rates with the Rates team, reviewing and instituting the outside counsel guidelines to include: monitoring fee caps, tier discounts and matter budgets; communicating with BIC and management regarding discounts, write-downs and write-offs.
• Responding to inquiries relating to accruals, audits and payments.
• Maintaining updated prebill status reports and monitoring billing figures on a daily basis.
• Ensuring management of client trust accounts, accurate payment allocation and unapplied fund resolution throughout the life cycle of assigned portfolio.  Keeping partners updated with available, unapplied and trust funds and apply when appropriate.

Qualifications:

• Bachelor’s degree in Accounting, Finance or Business discipline preferred.
• Law firm or professional services background preferred.
• Expertise in Microsoft Office, specifically Excel.
• Aderant Expert or Elite Enterprise (3E) experience preferred.
• High level of business acumen and ability to multi-task.
• Strong oral and written communication skills.
• Ability to assess pertinent information, anticipate issues and outcomes, and make effective decisions.
• Ability to prepare accurate, highly detailed work product.
• Talent for delivering client service through teamwork.
• Ability to exchange information and to present ideas, report facts and other information clearly and concisely.
• Strong initiative to proactively increase value to the position.
• Flexibility to work additional hours as necessary.

Submit Application

Business Development Manager Marketing 1 Opening
New York

Job Number:1432

The Marketing Department of Arnold & Porter has an opening for a Business Development (BD) Manager in the New York office. The BD Manager is responsible for managing the creation and implementation of business development strategies for the White Collar Defense practice. The Manager serves as the primary liaison between practice and industry groups and the Marketing Department and is responsible for coordinating the resources of the Marketing Department and other Firm resources in implementation of those plans. The Business Development Manager will work closely with the Practice Group leaders and attorney members, and Practice Management, to develop plans, execute pitches and proposals, and manage day-to-day business development activities to ultimately grow the White Collar Defense practice.

RESPONSIBILITIES:
• Serves as a trusted advisor to the lawyers in the White Collar Defense practice group.  Collaborates with the attorneys to develop business plans and marketing strategies for implementation.
• Develops business growth strategies and manages activities for working groups or initiatives affiliated with the White Collar practice, including Anti-Corruption (FCPA), False Claims Act, Workplace Integrity, Cannabis, Investigations, and Compliance.
• Develops business growth strategies and manages activities for the Newark, NJ office.
• Works with White Collar and affiliated groups to identify trends and opportunities, and develop new business approaches and targeted cross selling opportunities.  Creates customized pitch material for specific opportunities.
• Regular travel to the Washington, DC office is expected for in-person meetings with the DC White Collar team.
• Works closely with White Collar lawyers to develop individual business development plans.  Provides regular check in and follow up with coaching as necessary to ensure success.
• Manages RFPs, pitches and proposals from initial planning with the attorney team through to final submission.
• Collaborates with Director of Business Development to evaluate opportunities and develop multi-disciplinary new business pitches and responses to RFP’s.
• Works closely with White Collar practice leaders and Practice Management to develop effective practice group meeting agendas and ensure follow up through communication of minutes and agreed upon action items.
• Coordinates with event planning staff to identify, sponsor or create targeted industry conferences, in-house client seminars/webinars, speaking engagements and other special events for Practice and Industry Groups.  Identifies targets and works with Mailing List team to identify or create appropriate lists.
• Coordinates with the Market Research team to secure the necessary business development research (including client, industry and competitive intelligence). 
• Uses Interaction to identify and confirm relationship targets.
• Identifies work or issues that are potentially media-worthy for the Media Relations team to implement PR, directories and other media placements for the assigned practice groups.
• Coordinates with the Marketing Communications team in the development of  marketing materials and website content including practice area descriptions, brochures and PowerPoint presentations.
• Leads the strategy and execution for directories and surveys such as Chambers and other ranking submissions.
• Facilitates the integration of lateral partners and counsel into Practice Groups.  Works closely with new laterals to ensure execution of their business development plans.
• Develops and manages Practice Group budgets.
• Works with Practice and Industry Groups to measure and report progress on business plans and business development efforts.
• Works with key client teams associated with designated practice groups.
• Supervises and mentors Business Development Coordinator and Assistant activities including pitch and proposal materials; updates to practice descriptions, experience items and attorney bios; directory submissions and event logistics.

QUALIFICATIONS:
• Four-year degree required.  Masters or J.D. degree useful.
• Minimum of 7 years of marketing experience; professional services or law firm background preferred, particularly in white collar defense, investigations, litigation, or related area.
• Excellent computer and internet  skills necessary; proficiency in Microsoft Word, PowerPoint and Excel.
• Experience with key research tools and databases, including experience, billing, client contacts and other web based research tools.
• Use of InterAction and Marketing databases required.
• Excellent oral and written communications skills.
• Persuasive writing skills for presentations, proposals and other marketing materials.
• Outstanding organization skills with attention to detail.
• Capable of handling many projects simultaneously.
• Demonstrated maturity and ability to work well under pressure of deadlines.
• Ability to work independently as well as a member of a team.
• Knowledge of business development process in a services industry required. 
• Experience in budget planning and client account management critical.

Submit Application

Business Development Specialist Marketing 1 Opening
New York

Job Number: 1348

The Marketing Department of Arnold & Porter has an opening for a Business Development Specialist in the New York office.  Working closely with the Senior Business Development Manager, the Business Development Specialist will primarily focus on providing support for the Firm’s Financial Services Industry Group. The candidate must be able to proactively and independently lead, prioritize and coordinate various projects simultaneously.

Responsibilities include, but are not limited to: 

Coordinating team meeting logistics and post-meeting follow-ups. 
Working with the Market Research Department to conduct and maintain competitive intelligence on clients, industries and competitors. 
Developing and coordinating events, client trainings, webinars and conferences.
Documenting and maintaining industry-specific experience and credentials.
Creating, editing and disseminating materials, including pitches/proposals and RFP responses.
Helping to execute and track progress of industry business development plan and strategy.
Developing an understanding of priority clients within the industry’s current work, key contacts, and practice offerings and work with Senior BD Manager on relationship building strategies.
Collaborating with team members and lawyers across the Arnold & Porter offices on cross-practice integrated client outreach and marketing campaigns related to the Financial Services industry.
Liaising with various Firm departments to carry out Firm wide initiatives related to the Financial Services Industry Group.
Handling additional related projects as assigned.

Qualifications: 

Bachelor’s degree required. 
Minimum of three years of marketing experience in a law firm or professional services firm; client or industry focus experience preferred. 
Basic market knowledge of the financial services industry.
Persuasive writing skills for presentations, proposals and other marketing materials.
Outstanding organization skills with attention to detail.
Capable of handling many projects simultaneously.
Excellent computer and internet skills necessary; proficiency in Microsoft Word, PowerPoint and Excel.
Experience with key research tools and databases, including experience, billing, client contacts and other web based research tools.
Use of InterAction and Marketing databases required.
Excellent oral and written communications skills.
Demonstrated maturity and ability to work well under pressure of deadlines.
Ability to work independently as well as a member of a team.

Submit Application

Business Intelligence Research Manager (Financial Services) Marketing 1 Opening
New York

Job Number:1375

The Marketing Department of Arnold & Porter has an opening for a Business Intelligence Research Manager in the New York office. The Manager provides the lawyers and other professionals focused on the financial services industry, with industry, company and competitor information and analysis that will aid in the development and achievement of strategic goals and tactical objectives.

Responsibilities include but are not limited to:
• Utilizes an open-source approach to monitor financial market news for key developments and opportunities and proactively distribute findings to financial sector practices.
• Produces in-depth research and analysis on companies, industries, markets, and competitors and delivers objective, meaningful insights in concise, compelling ways.
• Utilizes capital markets financial modeling software to extract and distill information into intelligence that informs client matters and strategic initiatives.
• Engages productively with the financial sector-focused practices to stay informed on evolving client issues and market conditions.
• Participates in the strategic development of practice and industry plans for targeted client development.
• Collaborates with colleagues across multiple departments, including Research Services, Finance, IT and Marketing to promote knowledge and information sharing by leveraging clients with other open source information resources.

Qualifications:
• Bachelor’s Degree required.
• A minimum of three years of experience in the financial services industry. Previous roles must have provided a variety of research and analytical perspectives and frameworks (e.g., financial, economic, business, scientific, psychological, etc.) Law firm experience is preferred. 
• Expertise in Microsoft Office Suite including a mastery of Excel.
• Resourceful and tenacious in pursuit of relevant information, both secondary and primary, and accurate and accountable in its delivery.
• Strong working knowledge and understanding of the operation of the global financial markets and the financial services industry sector.
• Proven analytical abilities to review information (whether qualitative and/or quantitative) and evaluate its reliability, completeness, relevance, and relative importance to the assignment, to identify other similarities and differences among the information pieces, to select or develop appropriate classification systems to clarify the information, to classify and/or order appropriately the information, and to perform further analyses to identify patterns with implications for those actions anticipated by Firm decision makers.
• Expert in searching and extracting information published by information aggregators, including Bloomberg, Thomson Reuters, CapitalIQ, LexisNexis, etc.
• Strong client service orientation and ability to interact effectively with attorneys, key personnel and clients, to manage and exceed expectations, and to exhibit a high degree of responsiveness, diplomacy, and professionalism in these client interactions.
• Ability to scale communications into various lengths for consumption by busy decision-makers. Strong interpersonal, oral, and written communication skills in English.
• Ability to work under pressure, handle multiple projects and meet strict deadlines.
• In-depth and first-hand knowledge of the financial industry, its structure and its most influential players.
• Proficient (or able to become proficient quickly) in use of the firm’s internal business-management and reporting systems (e.g., client relationship-management software, financial systems, etc.)

Submit Application

Collection Management Specialist Research Services 1 Opening
New York

Job Number:1388

The Research Services Department of Arnold & Porter is looking for an experienced Collection Management Specialist (CMS) to work as part of an energetic, creative, and service-oriented team in the New York office.  The CMS provides oversight and troubleshooting assistance related to the assessment and renewal processes for print resources located firmwide, and leads or supports projects related to cataloging and other technical services functions.  The CMS also manages the New York and Newark library collections, handling invoice processing, purchasing, serials, and related activities to ensure the integrity of the collections.  The CMS collaborates with other department staff to renew electronic resources, audit attorneys’ personal desk books, and facilitate interlibrary loans and print purchases charged to clients.  Successful candidates are very comfortable managing their own projects while also participating in team projects as leader or group member.  They are proficient and confident using Excel and integrated library system software, and are very knowledgeable about legal publishers and the organization of legal materials.

Responsibilities include, but are not limited to:
• Assisting with the oversight and administration of firmwide policies and procedures related to the assessment and renewal of print resources, including creating and maintaining documentation, working with other staff members to ensure consistency, and troubleshooting as needed.
• Establishing and maintaining effective vendor relationships and working with vendors to rectify billing issues. 
• Participating as leader or team member in the development and maintenance of systems supporting the acquisitions and billing functions. 
• Participating as leader or team member in ongoing cataloging and retrospective clean-up projects for New York and other locations as needed.
• Overseeing and handling ongoing maintenance of the print collections in the New York and Newark offices, including assessing needs and purchasing materials, processing invoices, conducting desk book audits, maintaining serial and bibliographic records in the integrated library system, and overseeing the filing service. 
• Providing basic reference support, including document delivery and interlibrary loan, as needed.
• Assisting with on- and off-boarding of new attorneys and staff.

Qualifications:
• Master’s in Library Science or equivalent degree from an ALA-accredited school strongly preferred; substantial experience may be substituted. 
• Minimum of three years’ experience providing systems and technical services support in a law or business library, including experience with integrated library systems; experience with EOS.Web a plus. 
• Demonstrated knowledge of legal resources, legal vendors, technical services standards and practices, and the organization of legal materials. 
• Proficiency in using Microsoft Office, especially Excel, and ability to use expense and financial management software; experience with Chrome River, IB Intellistat, and Aderant a plus.
• Ability to work independently and as part of a team.
• Excellent organizational skills, including the ability to coordinate large amounts of data.
• Excellent analytical skills and an aptitude for working with numbers.
• Ability to multitask.
• Excellent written and oral communication skills.  
• Strong customer service orientation.

Submit Application

General Services Clerk Operations 1 Opening
New York

Job Number: 1278

The Operations Department of Arnold & Porter has an opening for a General Services Clerk in the New York office. The General Services Clerk is responsible for conference room set ups, office moves, general office maintenance and furniture relocation.

Qualifications:

  • A minimum of five years of related work experience in a similar office environment.
  • Knowledge and experience using basic computer applications including Microsoft Word and Outlook.
  • Excellent client service skills.
  • Ability to operate general office equipment.
  • Ability to lift up to 40 pounds.
  • Ability to plan and organize work in an efficient manner.
  • Demonstrated effective oral and written communication skills.
  • Ability to work additional hours as needed.

Submit Application

Professional Development Manager Talent Development 1 Opening
New York

Job Number:1403

The Talent Development Department of Arnold & Porter has an opening for a Manager of Professional Development in the New York office.  The Manager collaborates with the Director of Professional Development and attorneys to develop and implement the Firm’s core skills training, new associate training, and various practice group trainings; manages the accreditation and tracking of CLE credit for and in-house programs; oversees the associate mentoring programs; oversees and evaluates PD specialist and assistant, and designs the content and manages the execution of various associate retreats.

Responsibilities include, but are not limited to:
• Overseeing the curriculum development and program design for various practice groups, core skills training and specific subsections of the associate population (new associates, mid-levels, etc.) in collaboration with the Director of Professional Development, Professional Development Leaders and other attorneys.
• Identifying internal and external speakers, providing input and guidance prior to program delivery and posting program feedback. 
• Serving on the New Associate Committee (NACHO) and reporting on NY progress and new associate development issues.  Assisting with the administrative aspects of new associate integration including planning and implementation of orientation, mentor assignments and developing NACHO trainings.
• Implementing strategic evaluations of each program that meets the needs of key MCLE jurisdictions, providing feedback for future sessions as well as aiding in the determination of ROI for each program.
• Providing local support on the accreditation and tracking of continuing legal education credit for the NY and NJ offices.
• Identifying and implementing new technologies and methodologies to deliver professional development programs as needed.
• Further developing and enhancing the firmwide mentoring program for associates that supports and promotes skill development and personal growth.
• Identifying trends that impact professional development and the legal industry and implementing, as appropriate, to enhance the effectiveness, efficiency and innovation within our programs.
• Supervising the NY professional development team members and taking the lead on their overall development and evaluation.
• Performing other duties as requested by the Chief Talent Officer and Director of Professional Development.

Qualifications:
• Bachelor’s degree required; JD preferred.  
• Minimum of six years of professional development experience in the legal industry.
• Prior managerial experience.
• Strong computer skills; preferred proficiency in MS Word, Excel and PowerPoint required.
• Exceptional judgment, flexibility and professionalism, and the ability to lead effectively while being a team player.
• Ability to work under pressure and prioritize conflicting demands.
• Excellent managerial, problem-solving, and interpersonal skills.
• Self-motivated with strong organizational and time management skills.
• Meticulous attention to detail.
• Demonstrate a high degree of trustworthiness in handling confidential and sensitive information.
• Successful candidate will be confident and comfortable working with attorneys. 

Submit Application

User Support Specialist Business Resource Center 1 Opening
New York

Job Number: 1441

The Business Resource Center (BRC) of Arnold & Porter has an opening for a BRC/ARC Specialist in the New York office. The Specialist is responsible for producing high quality documents and providing excellent client service to the Firm and the Firm’s clients.  The Specialist will assist the BRC from 1:00 p.m. to 5:00 p.m. and then assist the Real Estate Practice Group in the NY office from 5:00 p.m. to 9:00 p.m. Monday through Friday.

Responsibilities include, but are not limited to:

  • Maintaining advanced proficiency of software used by the Firm (i.e., Word, Excel, PowerPoint, Winscribe, Nuance & Adobe Professional, SnagIt) to produce high-volume, time sensitive legal documents.
  • Preparing and editing legal documents and correspondence such as contracts, agreements, summons, complaints, motions, subpoenas, closing documents, etc.
  • Converting documents.
  • Preparing, printing and organizing large Excel documents as well as producing PowerPoint presentations.
  • Answering and responding to telephone requests/inquiries in a professional manner.
  • Maintaining proficient knowledge of hardware used within the BRC (i.e., transcription equipment, scanners, and printers).
  • Maintaining an expertise in databases used by the Firm (i.e.,  FileSite, InterAction, etc.)
  • Entering necessary data into the BRC database for tracking purposes.

Qualifications:

  • High school diploma or GED required.
  • Minimum two years of experience working in a document processing department within a legal environment or two years of experience supporting attorneys in an administrative capacity. 
  • Proficiency in all software used by the Firm (MS Office Suite, Chrome River, Intapp Time Entry, Innova, etc.)
  • Proficiency with FileSite or a comparable document management system.
  • Competency using Styles, Headers and Footers, Section/Page Breaks, Page Numbering, Table of Contents/Authorities, etc.
  • Proficiency with legal terminology and standard legal procedures.
  • Excellent administrative and communication skills to include strong organizational and prioritization skills.
  • Strong database and Internet research skills.
  • Ability to multitask and have a sense of urgency with the workload.
  • Ability to work well in a team environment and be adaptable to change.
  • Excellent client service skills. 
  • Flexibility to work additional hours, as necessary.

Submit Application

User Support Specialist Business Resource Center 1 Opening
New York

Job Number: 1440

The Business Resource Center (BRC) of Arnold & Porter has an opening for a User Support Specialist in the New York office. The Specialist is responsible for producing high quality documents and providing excellent client service to the Firm and the Firm’s clients.  The hours for this position are 5:00 p.m. to 1:00 a.m. Monday through Friday.

Responsibilities include, but are not limited to: 

  • Maintaining advanced proficiency of software used by the Firm (i.e., Word, Excel, PowerPoint, Winscribe, Nuance & Adobe Professional, SnagIt) to produce high-volume, time sensitive legal documents.
  • Preparing and editing legal documents and correspondence such as contracts, agreements, summons, complaints, motions, subpoenas, closing documents, etc.
  • Converting documents.
  • Preparing, printing and organizing large Excel documents as well as producing PowerPoint presentations.
  • Answering and responding to telephone requests/inquiries in a professional manner.
  • Maintaining proficient knowledge of hardware used within the BRC (i.e., transcription equipment, scanners, and printers).
  • Maintaining an expertise in databases used by the Firm (i.e.,  FileSite, InterAction, etc.)
  • Entering necessary data into the BRC database for tracking purposes.

Qualifications:

  • High school diploma or GED required.
  • Minimum two years of experience working in a document processing department within a legal environment or two years of experience supporting attorneys in an administrative capacity. 
  • Proficiency in all software used by the Firm (MS Office Suite, Chrome River, Intapp Time Entry, Innova, etc.)
  • Proficiency with FileSite or a comparable document management system.
  • Competency using Styles, Headers and Footers, Section/Page Breaks, Page Numbering, Table of Contents/Authorities, etc.
  • Proficiency with legal terminology and standard legal procedures.
  • Excellent administrative and communication skills to include strong organizational and prioritization skills.
  • Strong database and Internet research skills.
  • Ability to multitask and have a sense of urgency with the workload.
  • Ability to work well in a team environment and be adaptable to change.
  • Excellent client service skills. 
  • Flexibility to work additional hours, as necessary.

Submit Application

San Francisco

Client Service Coordinator Finance & Accounting 1 Opening
San Francisco

Job Number: 1421

The Finance & Accounting Department of Arnold & Porter has an opening for a Client Service Coordinator in the San Francisco office. The Client Service Coordinator is responsible for assisting the Director of Client Service & Compliance with providing support to the Firm’s Relationship Partners to ensure the Firm’s compliance with client guidelines and other client and Firm requirements.  Responsibilities include but are not limited to: coordinating with the Pricing Team on negotiation of initial client billing rates and billing rate increases and preparing and submitting budget estimates to clients; coordinating with Client Account Specialists and Billing Specialists to prepare and submit monthly accruals to clients; communicating with clients and with eBill groups to obtain approvals from clients and eBilling systems for the addition of new timekeepers; communicating client time entry rules to timekeepers and ensuring that time entries comply with client-specific timekeeping rules; coordinating with the eBill team to resolve eBilling rejections, short-pays and other issues; coordinating with the Client Service team to ensure adherence to Billing Guidelines; reviewing and editing preliminary prebills and coordinating with Client Account Specialists regarding Accounts Receivable inquiries and follow-up.

Qualifications:
• Four-year college degree preferred.  Equivalent experience considered.
• Prior law experience in a law firm environment.
• Prior law firm billing experience is a plus.
• Strong proficiency in Excel, Word and Outlook.  Aderant experience is a plus.
• Ability to multi-task.
• Strong oral and written communication skills.
• Excellent interpersonal skills.
• Ability to work effectively with people at all levels of the Firm and of client’s organizations with tact and diplomacy.
• Ability to prepare accurate, highly detailed work product.
• Strong organizational and planning skills.
• Ability to manage time and prioritize workload effectively.
• Reliability, dependability, and strong motivation to respond to requests quickly. 
• Ability to work additional hours as needed.

 

Submit Application

Tallahassee Operations Center

Accounts Payable Assistant Finance & Accounting 1 Opening
Tallahassee Operations Center

Job Number: 1449

The Finance & Accounting Department of Arnold & Porter has an opening for an Accounts Payable Assistant in the Tallahassee Operations Center. The Accounts Payable Assistant is responsible for accurately and timely processing and paying approved vendor invoices, employee reimbursements,  and authorized Firm expenses using the Firm’s Chrome River tracking software.  In order to maintain accuracy and timeliness, the Accounts Payable Assistant ensures that Firm policies and protocols are followed and communicates effectively to resolve any discrepancy as a result of submitted information that is incomplete or inaccurate. The Accounts Payable Assistant responds to and investigates inquiries from internal clients and vendors regarding past due invoices. 

 Responsibilities include but are not limited to:

  • Auditing sales and use tax reports and processing state tax payments on a monthly and quarterly basis.
  • Entering vendor and invoice information into Aderant accounts payable module and reviewing for accuracy, and eliminating duplicate entries/payments.
  • Consolidating and distributing printed checks with appropriate documentation and obtaining proper signatures on checks.
  • Uploading electronic invoices into Aderant accounts payable module.
  • Maintaining vendor files and documentation thoroughly and accurately, in accordance with departmental procedures and accepted accounting practices.
  • Assisting the General Ledger group in the account reconciliation process by researching and correcting outstanding items.
  • Researching and following up on outstanding checks, missing W8 or W9 documents and duplicate vendor records.
  • Assisting with monthly closings and reconciliation of the Firm’s electronic payments and credit card payments.

Qualifications:

  • Two-year college degree preferred.  Equivalent experience considered.
  • Minimum of two years of office/accounting experience.
  • Proficiency in MS Office and automated accounting systems.  Aderant and Chrome River experience is a plus.
  • Strong oral and written communication skills.
  • Ability to prepare an accurate, highly detailed work product.
  • Strong organizational skills.
  • Ability to effectively manage time, multi-task and prioritize workload.
  • Strong client service skills. 
  • Ability to work additional hours as needed.

Submit Application

Billing Specialist Finance & Accounting 2 Openings
Tallahassee Operations Center

Job Number:1420

The Finance & Accounting Department of Arnold & Porter has two openings for Billing Specialists.  These positions may be located in the Tallahassee, D.C. or New York office.  This role emphasizes full cycle billing from the preparation of prebills through final invoices.  Responsibilities include but are not limited to the following:

• Managing the prebill to final bill process; assuring partners receive and return accurate prebills in a timely manner.  Finalizing and submitting bills/eBills in an appropriate template that conforms to the client requirements.  Confirming final bills have been submitted to the client and posted in the accounting system.  Producing closing bills on demand.
• Collaborating with the eBilling team for set-up of new clients for eBilling requirements.  Submitting invoices electronically, taking accountability for successful submission and troubleshooting issues.  Proactively following-up regarding acceptance of eBills.
• Verifying billing rates with the Rates team, reviewing and instituting the outside counsel guidelines to include: monitoring fee caps, tier discounts and matter budgets; communicating with BIC and management regarding discounts, write-downs and write-offs.
• Responding to inquiries relating to accruals, audits and payments.
• Maintaining updated prebill status reports and monitoring billing figures on a daily basis.
• Ensuring management of client trust accounts, accurate payment allocation and unapplied fund resolution throughout the life cycle of assigned portfolio.  Keeping partners updated with available, unapplied and trust funds and apply when appropriate.

Qualifications:

• Bachelor’s degree in Accounting, Finance or Business discipline preferred.
• Law firm or professional services background preferred.
• Expertise in Microsoft Office, specifically Excel.
• Aderant Expert or Elite Enterprise (3E) experience preferred.
• High level of business acumen and ability to multi-task.
• Strong oral and written communication skills.
• Ability to assess pertinent information, anticipate issues and outcomes, and make effective decisions.
• Ability to prepare accurate, highly detailed work product.
• Talent for delivering client service through teamwork.
• Ability to exchange information and to present ideas, report facts and other information clearly and concisely.
• Strong initiative to proactively increase value to the position.
• Flexibility to work additional hours as necessary.

Submit Application

Messaging Engineer Information Technology 1 Opening
Tallahassee Operations Center

Job Number: 1452

The Information Technology Department of Arnold & Porter has an opening for a Messaging Engineer in Washington, DC office or Tallahassee Operations Center.  The Messaging Engineer is responsible for all aspects of electronic messaging across the enterprise which includes technologies such as Microsoft Exchange 2010/2016, Exchange Online, Cisco IronPort, and VMWare AirWatch.

Responsibilities include but are not limited to the following:

  • Designing, developing, implementing and optimizing Microsoft Exchange based messaging systems to ensure uninterrupted electronic communications with clients.
  • Implementing and maintaining various systems and technologies (i.e., edge systems, message hygiene and data encryption) to protect data availability, integrity, and confidentiality.
  • Troubleshooting and resolving system issues and escalated end users’ support tickets.
  • Serving as Subject Matter Expert for Exchange, MDM, and associated messaging systems.
  •  Coordinating configuration changes, patches, and upgrades to the systems with business units and other IT support teams to minimize users’ impact.
  • Defining and owning configuration and change management processes for all messaging related systems to ensure no disruptions to day-to-day business.
  • Developing and maintaining appropriate monitoring, maintenance and support processes in order to provide messaging systems that are highly available and high performing.
  • Documenting systems, including configurations, processes and system policies.
  • Working with the training team to develop appropriate application training resources for end-users.
  • Performing e-discovery search, export, and import of mail data.
  • Assisting with disaster recovery planning and testing for Exchange and message related systems.

Qualifications: 

  • Four-year college degree preferred, equivalent experience will be considered.
  • Previous employment in legal information technology is desired, but not required.
  • Microsoft Exchange Certifications (MCTS, MCITP, or MCM) is a plus.
  • Minimum of three (3) years of experience working with Exchange 2010/2013/2016; knowledge of Exchange 2016 and/or Exchange Online are highly desired.
  •  In-depth knowledge of designing and maintaining enterprise level highly available Exchange environment – multiple sites with redundant routings and DAG.
  • Minimum of three (3) years of experience with Anti-spam, and anti-malware technologies (Cisco IronPort, FireEye, Mimecast, Proofpoint).
  • Expert understanding of Microsoft technologies – Active Directory, Microsoft Clustering, Windows Server OS.
  • Deep understanding of basic networking – DNS, TCP/IP, Routing, Firewall Ports, Load Balancing, etc.
  • Experience with Mobile Device Management (MDM) solutions such as VMWare AirWatch, Good, and MobileIron.
  • Experience with server virtualization (VMWare).
  • Experience with Unified Messaging (Jabber, SharePoint, Unity).
  • Scripting experience with PowerShell.
  • Strong analytical and problem solving skills.
  • Ability to handle multiple projects with frequent shifting priorities.
  • Outstanding client service skills, excellent oral and written communication skills.
  • Ability to communicate complex technical information to a non-technical audience.
  • Ability to write reports, business correspondence, and procedure manuals.
  • Confidence working with all levels within the organization.
  • Must have the capacity to be decisive and flexible.
  • Ability to effectively present information and respond to questions from groups of managers, clients and the general public.

Submit Application

Washington, DC

Benefits Assistant Human Resources 1 Opening
Washington, DC

Job Number:1430

The Benefits Department of Arnold & Porter has an opening for a Benefits Assistant in the Washington, DC office. The Benefits Assistant is responsible for assisting in the day-to-day administration of all benefit programs at the Firm.  Responsibilities include but are not limited to:  assisting with the new hire and departure process; scheduling meetings; maintaining formal documents of our benefit plans; mailing required notices to plan participants’ home addresses; processing invoices; responding to employee inquiries; handling a variety of routine data entry into the HR system; maintaining all employee/partner benefits and retirement program files (beneficiary/distribution forms, etc.); gathering information for auditors; overseeing and updating the Benefits Intranet pages and assisting the Director of Benefits and benefits staff with administrative/clerical support as needed.

Qualifications:

• A minimum of one year of office experience and/or experience working with databases.
• Proficiency with Microsoft Word, Excel, PowerPoint and Outlook 2010.  SharePoint experience is a plus.
• Minimum of 45 wpm typing.
• Ability to multitask, prioritize and meet deadlines while maintaining attention to detail and quality work product.
• Strong organizational and communication (oral and written) skills in a fast-paced environment.
• Ability to demonstrate a high degree of trustworthiness in handling confidential and sensitive information
• Flexibility to work additional hours, as necessary.

 

Submit Application

Billing Specialist Finance & Accounting 2 Openings
Washington, DC

Job Number:1418

The Finance & Accounting Department of Arnold & Porter has two openings for Billing Specialists.  These positions may be located in the Tallahassee, D.C. or New York office.  This role emphasizes full cycle billing from the preparation of prebills through final invoices.  Responsibilities include but are not limited to the following:

• Managing the prebill to final bill process; assuring partners receive and return accurate prebills in a timely manner.  Finalizing and submitting bills/eBills in an appropriate template that conforms to the client requirements.  Confirming final bills have been submitted to the client and posted in the accounting system.  Producing closing bills on demand.
• Collaborating with the eBilling team for set-up of new clients for eBilling requirements.  Submitting invoices electronically, taking accountability for successful submission and troubleshooting issues.  Proactively following-up regarding acceptance of eBills.
• Verifying billing rates with the Rates team, reviewing and instituting the outside counsel guidelines to include: monitoring fee caps, tier discounts and matter budgets; communicating with BIC and management regarding discounts, write-downs and write-offs.
• Responding to inquiries relating to accruals, audits and payments.
• Maintaining updated prebill status reports and monitoring billing figures on a daily basis.
• Ensuring management of client trust accounts, accurate payment allocation and unapplied fund resolution throughout the life cycle of assigned portfolio.  Keeping partners updated with available, unapplied and trust funds and apply when appropriate.

Qualifications:

• Bachelor’s degree in Accounting, Finance or Business discipline preferred.
• Law firm or professional services background preferred.
• Expertise in Microsoft Office, specifically Excel.
• Aderant Expert or Elite Enterprise (3E) experience preferred.
• High level of business acumen and ability to multi-task.
• Strong oral and written communication skills.
• Ability to assess pertinent information, anticipate issues and outcomes, and make effective decisions.
• Ability to prepare accurate, highly detailed work product.
• Talent for delivering client service through teamwork.
• Ability to exchange information and to present ideas, report facts and other information clearly and concisely.
• Strong initiative to proactively increase value to the position.
• Flexibility to work additional hours as necessary.

Submit Application

Business Development Assistant Marketing 1 Opening
Washington, DC

Job Number:1352

The Marketing Department of Arnold & Porter has a Business Development Assistant opening in the Washington, DC Office.  The Business Development Assistant provides project and administrative support to the Business Development Team preparing pitches, collateral materials and directory submissions for both the adversarial and transactional practices. A portion of this role is devoted to the collection and data entry of experience items into the firm-wide experience databases. This position provides general assistance to the full Marketing department as needed.

Responsibilities include but are not limited to the following:
• Primary contact for filling routine requests for marketing materials from attorneys and lateral recruiting.
• Preparing pitchbooks, meeting materials, and other marketing collateral for clients and client prospects.
• Assisting in the development, editing, and production of PowerPoint presentations and other custom marketing materials.
• Assisting with general research requests, including lateral and competitive intelligence research.
• Tracking business development activities, including data entry and maintenance of the Firm pitch tracking database.  Preparing weekly pitch reports.
• Coordinating weekly firm-wide Business Development Activity reporting in InterAction.
• Guided by the Business Development team members, creating new records and making changes to Content Library custom experience pieces.
• Assisting the transactional BD team members with league table experience data.
• Assisting with the coordination of submissions to legal directories (e.g., Chambers, Legal 500) and subsequently entering or updating matters in the experience database.
• Serving as the primary liaison with Document Processing and Office Services Departments for the creation of marketing materials in service centers firm-wide. Including training, troubleshooting and resolving issues as they arise.
• Providing backup support including web site postings for the Marketing Communications Team when assistance is unavailable.
• Preparing and processing invoices, bills, and expense reports.
• Maintaining the CLE database and tracking other relevant presentations.
• Providing administrative support including setting up meetings, booking conference rooms, travel, and copying meeting materials.

QUALIFICATIONS:   

• Four-year college degree or equivalent experience.
• A minimum of one year of work experience in a similar administrative support role.
• Proficient in a range of computer software applications, including programs and databases such as, MS Word, Excel and PowerPoint.
• Knowledge of general office support functions required.
• Extremely detail-oriented, with strong proofreading and editing skills.
• Excellent organizational skills.
• Strong oral and written communication skills, and the ability to communicate with staff and attorneys clearly and concisely.
• Proficiency in handling multiple projects simultaneously.
• Ability to work well under the pressure of deadlines.
• Ability to work smoothly as part of a cohesive, multi-functional team, with a positive, problem-solving and can-do attitude for a variety of tasks.

 

Submit Application

Business Development Coordinator Marketing 1 Opening
Washington, DC

Job Number:1446

 

The Marketing Department of Arnold & Porter has an opening for a Business Development Coordinator in the Washington, DC office. The Coordinator is responsible for providing support for business development activities, with the majority of time devoted to pitches/proposals and practice group experience information for submissions and rankings. This position works with lawyers, business development managers, and other Firm staff to coordinate practice group and individual attorney business development and marketing efforts.  The successful candidate will have a strong work ethic and be dedicated to providing the highest level of service to our attorneys, our clients, and other members of the marketing department. While the Coordinator will have plenty of individual responsibilities, he or she works as part of team that supports each other as needed on all marketing and business development projects.

Responsibilities include but are not limited to:

• Supporting the RFP, pitch, and proposal processes from planning through submission. Elements of this responsibility include, for example:
• Working with attorneys, marketing staff, and other firm personnel in the development and execution of proposals and presentations.
• Organizing information relating to proposals and coordinating personnel contributing to the proposal processes.
• Identifying most applicable content, editing existing content, and drafting new content for proposals and pitches.
• Coordinating information and research requests with research analysts, accounting personnel, and Firm’s reference librarians.
• Coordination of assembly/production and delivery of finished product.
• Working with Business Development Managers to provide support for the full range of practice group marketing and business development activity, including, events, seminars, sponsorships, and presentations.
• Overseeing editing and production of individual practice or industry team newsletters or communications.
• Collecting and coordinating data for practice group submissions to Chambers, Legal500, and other rankings/awards submissions.
• Using the Firm’s InterAction database to identify and confirm relationship targets.
• Entering content into various databases, including: central proposal content database; attorney experience and deals databases; and pitch/proposal tracking database.
• Managing the practice group content on the Firm’s website, including biographies and experience highlights.

Qualifications:

• Bachelor’s degree required.
• Minimum of two years of experience in law firm or professional services firm.
• Excellent organizational, interpersonal, written, and verbal skills required.
• Needs to work well under pressure and be an excellent problem-solver and team player.
• Capable of handling many projects simultaneously.
• Ability to work in an environment with shifting priorities and deadlines.
• Proficient in a range of computer software applications and databases, including MS Word, MS Excel, and MS PowerPoint.

 

Submit Application

Business Development Manager Marketing 1 Opening
Washington, DC

Job Number:1305

The Marketing Department of Arnold & Porter has an opening for a Business Development (BD) Manager in the Washington, DC office. The BD Manager is  responsible for managing the creation and implementation of the Government Contracts Practice and the Aerospace, National Security and Defense Industry business development strategies, as well as other initiatives as needed. The Manager serves as the primary liaison between practice and industry groups and the Marketing Department and is responsible for coordinating the resources of the Marketing Department and other Firm resources in implementation of those plans. The Business Development Manager will work closely with the Practice/Industry group leaders and members to develop plans, execute pitches and proposals, and manage the day-to-day business development activities to ultimately grow the Firm’s practices.  

RESPONSIBILITIES:

Serves as a trusted advisor to the lawyers in the Government Contracts practice group.  Collaborates with the attorneys to develop business plans and marketing strategies for implementation.
Works with Practice and Industry Groups to identify trends and opportunities, and develops new business approaches and targeted cross selling opportunities.  Creates customized pitch material for specific opportunities.
Works closely with Practice Group lawyers to develop individual business development plans.  Provides regular check in and follow up with coaching as necessary to ensure success. 
Collaborates with Business Development Managers across all practice/industry groups and offices to identify or develop cross-selling opportunities.  
Manages RFPs, pitches and proposals from initial planning with the attorney team through to final submission.
Collaborates with Director of Business Development to evaluate opportunities and develop multi-disciplinary new business pitches and responses to RFP’s.
Works closely with Practice Group Leaders and Practice Management staff to develop effective practice/industry group meeting agendas and ensure follow up through communication of minutes and agreed upon action items.
Coordinates with event planning staff to identify, sponsor or create targeted industry conferences, in-house client seminars/webinars, speaking engagements and other special events for Practice and Industry Groups.  Identifies targets and works with Mailing List team to identify or create appropriate lists.
Coordinates with the Market Research team to secure the necessary business development research (including client, industry and competitive intelligence).  
Uses Interaction to identify and confirm relationship targets.
Identifies work or issues that are potentially media-worthy for the Media Relations team to implement PR, directories and other media placements for the assigned practice groups.
Coordinates with the Marketing Communications team in the development of  marketing materials and website content including practice area descriptions, brochures and PowerPoint presentations.
Leads the strategy and execution for directories and surveys such as Chambers and other ranking submissions.
Facilitates the integration of lateral partners and counsel into Practice Groups.  Works closely with new laterals to ensure execution of their business development plans.
Develops and manages Practice Group budgets.
Works with Practice and Industry Groups to measure and report progress on business plans and business development efforts.
Works with key client teams associated with designated practice groups.
Supervises and mentors Business Development Coordinator and Assistant activities including pitch and proposal materials; updates to practice descriptions, experience items and attorney bios; directory submissions and event logistics.

Qualifications: 

Four-year degree required.  Masters or J.D. degree useful.  
Minimum of seven (7) years of marketing experience; professional services or law firm background preferred, particularly in government contracts or related area.
Excellent computer and internet  skills necessary; proficiency in Microsoft Word, PowerPoint and Excel.
Experience with key research tools and databases, including experience, billing, client contacts and other web based research tools.
Use of InterAction and Marketing databases required.
Excellent oral and written communications skills.
Persuasive writing skills for presentations, proposals and other marketing materials.
Outstanding organization skills with attention to detail.
Capable of handling many projects simultaneously.
Demonstrated maturity and ability to work well under pressure of deadlines.
Ability to work independently as well as a member of a team.
Knowledge of business development process in a services industry required.  
Experience in budget planning and client account management critical.

Submit Application

Director of Strategic Marketing Communications Marketing 1 Opening
Washington, DC

Job Number: 1347

The Marketing Department of Arnold & Porter has an opening for a Director of Strategic Marketing Communications in the DC office.  The Director is responsible for driving all activities related to visibility raising, marketing communications, PR and Media strategy;  and brand messaging for the Firm.  The Director is responsible for the Firm’s internal communications program including managing regular communications from the Firm’s leadership and oversight of the Firm’s intranet.

Responsibilities include, but are not limited to: 

Developing and managing the positioning and messaging of the Firm. 
Enhancing the brand and raising the visibility for the Firm globally.
Building the recognition of Firm expertise across practices and industries.
Overseeing Firmwide PR and media relations including outside consultants.
Managing the full Marketing Communications Department and staff budget.
Supervising related Directors, Senior Managers and other staff as required. 
Serving as the senior advisor to partners, practices/industries, teams and affiliate groups seeking to raise their profile through marketing communications.
Serving as a senior advisor to Firm leaders/management. Providing guidance and preparing media talking points and Q&As, as appropriate for Firm management.
Overseeing the marketing communications efforts for new laterals: press releases, bios, internal and external announcements.  Serving as point person for Marcom integration.

Qualifications: 

A Bachelor’s degree in Marketing, Communications, or Business is required. 
A Master’s degree in Communications, Marketing, or Business preferred.  
Minimum of ten years of marketing communications management required (in the professional services area desired.) 
Significant experience in the public relations and media relations is required.
Previous law firm experience a significant plus. 
Strong computer skills; preferred proficiency in MS Word, Excel and PowerPoint required.
Experienced at strategic communications planning and implementation across all media.
Professional services marketing knowledge relevant to direct meaningful programmatic development and generate substantive recommendations.
Analytical skills, especially related to the ROI of Marketing Communications investment.
Strategic planning skills, especially related to brand/positioning.
Experience with managing social and digital media campaigns.
Experience in the integration of video in marketing campaigns.
Experience working with graphic designers to develop and implement a means to maintain graphic/design consistency across the brand in print/online/multimedia. 
Knowledge of public relations and implementation of related strategies for positioning and messaging to enhance brand awareness.
Excellent managerial, problem-solving, and interpersonal skills.
Superb communications skills, written and oral.
Creative, innovative thinker.
Strong media relations/journalism/message management skills. 

Submit Application

Instructional Design/Training Manager Information Technology 1 Opening
Washington, DC

Job Number: 1365

The Information Technology Department of Arnold & Porter has an opening for an Instructional Design/Training Manager in the Washington, DC office.  The Manager is responsible for designing comprehensive learning programs that will enhance the technology user’s ability to work with the various information technologies, systems, and applications that are used to support the Firm and its clients. The Manager will create the design and oversee the development of internal and external curriculum including eLearning, blended learning, virtual training, webinars, online and informal learning solutions using instructional systems design principles and guidelines. The Manager is responsible for the oversight of quality and alignment of all training curriculum content to ensure effectiveness and compliance as well as supervising the IT training team.

QUALIFICATIONS:
• Minimum of 5 years of related experience in large scale learning design including blended solutions is required. 
• Minimum of 3 years of experience in assessment of business and learner needs and training design best practices to meet organizational metrics.
• Four-year college degree preferred, equivalent experience considered.
• Previous law firm employment preferred. Experience in eLearning (Captivate, Articulate, HTML etc.), video development, and virtual training development (Adobe Connect webinars, learning platforms, streaming channels).
• Ability to work within a collaborative environment and within aggressive time frames.
• Strong knowledge of adult learning principles.
• Able to analyze complex business requirements and adopt new methods to develop materials, take preventative measures with projects, programs, and process designs to overcome potential barriers.
• Knowledge of computer operating systems and general knowledge of applications commonly utilized in a law firm environment.
• Must have exceptional judgment, demonstrate flexibility and professionalism.
• Ability to lead effectively.
• Use communication, analytical and conflict resolution skills to deliver results-oriented service.
• Strong organizational and communication skills in a dynamic environment are a must.
• Ability to multitask and prioritize while maintaining high attention to detail and quality.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. 
• Ability to write reports, business correspondence, and procedure manuals. 
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to provide excellent customer service.

Submit Application

International Arbitration Coordinator Secretarial 1 Opening
Washington, DC

Job Number: 1443

Arnold & Porter has an opening for a Bilingual International Arbitration Coordinator.  This bilingual position in Spanish and English will provide administrative support to the International Arbitration practice group attorneys.    

Responsibilities include but are not limited to:

  • Preparing schedules for attorneys.
  • Preparing detailed itineraries for attorneys, including important numbers, locations and contact names.
  • Making travel reservations to include air travel, ground transportation and lodging for attorneys. 
  • Handling visa arrangements for foreign travel for attorneys.
  • Submitting vouchers for travel and expense reimbursement via Chrome River. 
  • Preparing, editing and proofreading legal documents to include inputting time entry.
  • Maintaining the contact database (InterAction) for attorneys.
  • Translating documents from English to Spanish and vice versa.
  • Assisting with special projects as directed by the attorneys.
  • Other administrative responsibilities as assigned.

Qualifications: 

  • Two-year degree or equivalent experience considered.
  • Ability to read, write and speak English and Spanish fluently.
  • Proficiency in Microsoft Office required.
  • Ability to perform responsibilities with tact, diplomacy, discretion and respect for confidentiality and diversity.
  • Ability to clearly and effectively communicate, in oral and written form, with individuals at all levels within the Firm and outside the Firm.
  • Ability to work with a high degree of accuracy and attention to detail in a busy office environment.
  • Must have the ability to multi-task and prioritize in a fast-paced environment using good judgment.
  • Strong interpersonal skills.
  • Typing a minimum of 60 wpm.
  • Ability to work additional hours, as necessary.

Submit Application

Legal Resource Assistant Secretarial 4 Openings
Washington, DC

Job Number:1400

Arnold & Porter has Legal Resource Assistant openings in the Washington, DC office. The Legal Resource Assistant will assist attorneys and other legal personnel with administrative, organizational and research work in a team-oriented and collaborative environment.
Responsibilities include the following: Preparing, editing, and proofreading legal documents; assisting with trial preparation including organizing trial exhibits, notebooks, charts, graphs, and other visual aids; managing calendars and schedules by coordinating meetings, conference calls, and appointments; entering and processing expenses and invoices; coordinating and scheduling attorney travel; maintaining an awareness of attorneys' caseloads and statuses; establishing and maintaining attorneys' files; working with Excel and PowerPoint for a variety of assignments; and performing other duties as assigned.
Applicants should submit their resume and cover letter.

Qualifications
• A minimum of a high school diploma, with a bachelors or two-year degree preferred.
• Ability to read, speak and write Spanish is a plus.
• Excellent organizational and communications skills, both oral and written.
• Strong skills in MSWord, Excel and PowerPoint, Outlook, various databases and Internet research skills.
• Ability to handle a variety of tasks simultaneously.
• Ability to prioritize and manage time appropriately.
• A proficiency with standard office procedures working in a team/collaborative environment.
• Ability to work a schedule from 10:30 am – 7:00 pm Monday through Friday.
• Flexibility to work additional hours, as necessary.

Submit Application

Messaging Engineer Information Technology 1 Opening
Washington, DC

Job Number: 1451

The Information Technology Department of Arnold & Porter has an opening for a Messaging Engineer in Washington, DC office or Tallahassee Operations Center.  The Messaging Engineer is responsible for all aspects of electronic messaging across the enterprise which includes technologies such as Microsoft Exchange 2010/2016, Exchange Online, Cisco IronPort, and VMWare AirWatch.

Responsibilities include but are not limited to the following:

  •  Designing, developing, implementing and optimizing Microsoft Exchange based messaging systems to ensure uninterrupted electronic communications with clients.
  • Implementing and maintaining various systems and technologies (i.e., edge systems, message hygiene and data encryption) to protect data availability, integrity, and confidentiality.
  • Troubleshooting and resolving system issues and escalated end users’ support tickets.
  • Serving as Subject Matter Expert for Exchange, MDM, and associated messaging systems.
  • Coordinating configuration changes, patches, and upgrades to the systems with business units and other IT support teams to minimize users’ impact.
  • Defining and owning configuration and change management processes for all messaging related systems to ensure no disruptions to day-to-day business.
  • Developing and maintaining appropriate monitoring, maintenance and support processes in order to provide messaging systems that are highly available and high performing.
  • Documenting systems, including configurations, processes and system policies.
  • Working with the training team to develop appropriate application training resources for end-users.
  • Performing e-discovery search, export, and import of mail data.
  • Assisting with disaster recovery planning and testing for Exchange and message related systems.

Qualifications: 

  • Four-year college degree preferred, equivalent experience will be considered.
  • Previous employment in legal information technology is desired, but not required.
  • Microsoft Exchange Certifications (MCTS, MCITP, or MCM) is a plus.
  • Minimum of three (3) years of experience working with Exchange 2010/2013/2016; knowledge of Exchange 2016 and/or Exchange Online are highly desired.
  • In-depth knowledge of designing and maintaining enterprise level highly available Exchange environment – multiple sites with redundant routings and DAG.
  • Minimum of three (3) years of experience with Anti-spam, and anti-malware technologies (Cisco IronPort, FireEye, Mimecast, Proofpoint).
  • Expert understanding of Microsoft technologies – Active Directory, Microsoft Clustering, Windows Server OS.
  • Deep understanding of basic networking – DNS, TCP/IP, Routing, Firewall Ports, Load Balancing, etc.
  • Experience with Mobile Device Management (MDM) solutions such as VMWare AirWatch, Good, and MobileIron.
  • Experience with server virtualization (VMWare).
  • Experience with Unified Messaging (Jabber, SharePoint, Unity).
  • Scripting experience with PowerShell.
  • Strong analytical and problem solving skills.
  • Ability to handle multiple projects with frequent shifting priorities.
  • Outstanding client service skills, excellent oral and written communication skills.
  • Ability to communicate complex technical information to a non-technical audience.
  • Ability to write reports, business correspondence, and procedure manuals.
  • Confidence working with all levels within the organization.
  • Must have the capacity to be decisive and flexible.
  • Ability to effectively present information and respond to questions from groups of managers, clients and the general public.

Submit Application

Network Secruity Engineer Information Officer 1 Opening
Washington, DC

Job Number: 1450

The Information Technology Department of Arnold & Porter has an opening for a Network Security Engineer in Washington, DC office. The Network Security Engineer is a technical security expert responsible for supporting network security operations, engineering, and architecture functions and efforts for Arnold & Porter.  Under the direction of the Director of Information Security & Compliance, the Network Security Engineer helps to ensure the overall security posture of the Firm focusing on the network security infrastructure, and is expected to be involved in the day-to-day security operations and contribute to ensuring the integrity and availability of the Firm’s IT and application infrastructure in support of the enterprise IT objectives and client service delivery needs

Responsibilities include but are not limited to the following:

Security Operations
• Performing security log and event analysis, and taking appropriate action as directed or required to address security risk issues or events/incidents.
• Monitoring and proactively executing the vulnerability management program to prevent or reduce IT hygiene risk issues from impacting production systems.
• Maintaining and managing security toolsets that help to mitigate or respond to security events and incidents.
• Supporting and leading security incident response and investigation efforts as directed.
• Helping to validate and track IT operational activities to ensure compliance with policy, standards, and other applicable requirements, or as directed by organizational needs.
• Researching and identifying security vulnerabilities and relevant industry/cybersecurity trends for follow-up and action.
• Regularly reporting and tracking of IT security events and metrics along with remediation activities.
• Helping to support third-party risk management efforts.
• Supporting Firm security awareness training program.

Network Security Engineering & Architecture
• Participating and/or assisting as necessary in the design, configuration, implementation and maintenance of network security platforms and their associated software, such as routers, switches, firewalls, intrusion detection/intrusion prevention, and other relevant security tools as directed or appropriate.
• Performing regular review and ongoing assessment of firewall, intrusion detection/intrusion prevention, SIEM, VPN, SSL, and other network component policies.
• Ensuring network security best practices are implemented through auditing: router, switch, firewall configurations, change control, and monitoring.
• Actively participating in the enterprise Change Control Board (CCB).
• Conducting research and providing recommendations on methods, software, and technologies to mitigate risk exposures.
• Helping to develop and writing security policies, standards and procedures to maintain an appropriate security posture and/or compliance with applicable requirements

Qualifications:
• Minimum of three (3) years of experience in Information Security or related work experience.
• Four year college degree preferred; equivalent experience will be considered. 
• Knowledge of security network devices and other associated security networking hardware/software tools - including firewalls, switches, routers, vlans, and VPN.
• Demonstrated understanding of information security concepts, standards, practices, including but not limited to firewalls, intrusion prevention and detection, TCP/IP and related protocols, device monitoring and log management and event monitoring / reporting
• Experience in LAN and WAN technologies, network design, network management, etc.
• Strong understanding of TCP/IP, subnetting, routing, access control lists, firewalls, VPN, NAT and network traffic analysis.
• Strong experience and detailed technical knowledge in security engineering, system and network security, authentication and security protocols, cryptography, and application security.
• Ability to communicate complex technical information to a non-technical audience.
• Effective oral and written communication and excellent organizational and problem-solving skills. 
• Ability to identify the appropriate method of communication.
• Strong client service skills and personal initiative.
• Proficiency in handling a number of projects simultaneously.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients and the general public.

 

 

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Professional Development Coordinator Talent Development 1 Opening
Washington, DC

Job Number:1436

The Talent Development Department of Arnold & Porter has an opening for a Professional Development Coordinator in the DC office.  The Coordinator handles a variety of responsibilities related to the coordination of in-house training, mentoring and career development programs; and firmwide retreats.

Responsibilities include but are not limited to:

• Collecting, organizing, and maintaining CLE application and course materials for in-house training programs.
• Coordinating in-house training programs.
• Developing internal marketing emails for the professional development department.
• Updating firm-wide training calendar to include all in-house training programs.
• Updating the PLI roster and providing support to A&P attorneys as needed.
• Coordinating logistics and CLE submissions for PLI groupcasts.
• Providing logistical support for Firmwide retreats such as the New Associate Retreat, Summer Associate Training Forum, Trial School, Deposition Skills Training, Mid-Level Leadership Forum, Senior Associate Leadership Training and Deal School.
• Assisting with the administrative aspects of New Associate integration including the planning and implementation of NACHO committee initiatives and coordinating A&P Academy trainings.
• Coordinating the collection and analysis of feedback from in-house training programs and recommend improvements based on feedback.
• Assisting with and providing logistical support for the career development process.  Serving as a liaison to Professional Development Leaders and other partners and counsel to help manage their meetings.
 
Qualifications:
• Bachelor’s Degree preferred and/or prior experience with legal professional development and CLE accreditation rules and requirements.
• A minimum of 40 wpm typing.
• Strong proficiency using databases, online search functions, Microsoft Word and Microsoft Excel. Experience with CE Manager a plus.
• Excellent administrative and organizational skills.
• Attention to detail is paramount. 
• Excellent communication skills both oral and written. 
• Ability to manage a high volume of work and reprioritize tasks and responsibilities when needed.
• Ability to handle a number of responsibilities simultaneously. 
• Flexibility to work additional hours, as necessary. 
• Ability to demonstrate a high degree of trustworthiness in handling confidential and sensitive information.    

 

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Project Legal Assistant Legal Support Services 1 Opening
Washington, DC

Job Number: 1447

The Practice Support Services Department of Arnold & Porter has an opening for a Project Legal Assistant in the Washington, DC office. Applicants should submit their resume, cover letter, school transcript and a short writing sample.   
Project Legal Assistants assist our legal staff in preparing for depositions, due diligence investigations, pre and post-closing transactional work, document productions, and hearings and trials. Under the appropriate supervision and reporting to the Legal Assistant Manager, the qualified candidate will effectively support attorneys and senior legal assistants on a wide range of legal tasks from case inception through case closure.
 
Essential responsibilities include but are not limited to:

  • Assists with assembly of exhibits and appendices for court papers, depositions, and trials.
  • Organizes paper and electronic documents for use in depositions or trials.
  • Maintains, indexes and organizes case files and workrooms.
  • Indexes and organizes files for off-site storage.
  • Assists with document collection, review and production.
  • Prepares for and attends depositions, hearings, trials and arbitrations as directed.
  • Files and obtains documents at various courts and agencies.
  • Utilizes legal research software.
  • Supports attorneys and legal assistants in transactional closings.
  • Schedules lien searches and filings.
  • Prepares closing sets.
  • Files and obtains documents at various courts and agencies.
  • Organizes and schedules diligence materials.
  • Updates minute books and summaries of officers and directors.
  • Prepares audit letter responses.
  • Conducts research using various resources including databases and the internet.
  • Assists with department projects as needed and performs other work-related duties as assigned.

QUALIFICATIONS:

  • A minimum of a high school diploma, with a bachelor’s degree strongly preferred.
  • Excellent academic record.
  • Superior organizational skills with the ability to prioritize and manage a large workload efficiently and effectively.
  • Highly detail-oriented, including the ability to assess and respond to underlying detail issues and implications.
  • Excellent written and oral communication skills.
  • Exceptional interpersonal skills, a commitment to professionalism, integrity, and collegiality.
  • Proven ability to multi-task and set priorities while meeting deadlines in a fast-paced environment.
  • Exceptional problem solving skills, critical thinking abilities and the ability to work well under pressure.
  • Flexibility to work overtime as necessary, including nights and weekends and travel, as necessary.

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Service Desk Analyst Information Technology 2 Openings
Washington, DC

Job Number:1353

The Information Technology Department of Arnold & Porter has four Service Desk Analyst openings in the Washington, DC office working the following shifts:
• 11:00 p.m. to 7:30 a.m. Sunday through Friday
• 10:00 p.m. to 10:00 a.m. Friday and Saturday; 7:00 a.m. to 2:45 p.m. Monday and Tuesday

The Service Desk Analyst is responsible for providing exceptional customer service and support to the Firm and clients of the Firm. Responsibilities include: Providing end-user support services, troubleshooting assistance, and problem resolution via telephone, remote desktop connection, and/or visits to user locations; exhibiting ownership and timely resolution of all incident tickets and change orders; interacting directly with other IT groups to determine the proper remediation for an issue; setting-up and quality assurance testing of new hardware and software for existing and new end-users in the Firm and other duties as assigned.

QUALIFICATIONS:
• Minimum of three years of experience in end-user support.
• Two-year college degree preferred. Equivalent experience will be considered.
• Strong communication and interpersonal skills.
• Experience implementing, maintaining and supporting Windows operating systems and Microsoft Office applications.
• Technical experience configuring and supporting workstations, laptops, printers, and related equipment.
• Flexibility to work additional shifts as needed.

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Trilingual Legal Resource Assistant Secretarial 1 Opening
Washington, DC

Job Number:1377

Arnold & Porter has an opening for a Trilingual Legal Resource Assistant in the Washington, DC office.  The Trilingual Legal Resource Assistant will assist attorneys and other legal personnel with administrative, organizational and research work in a team-oriented and collaborative environment. This individual must be fluent in reading, writing and speaking English, Portuguese and Spanish.

Responsibilities include the following:  Preparing, editing, and proofreading legal documents in Portuguese, Spanish and English; assisting with trial preparation including organizing trial exhibits, notebooks, charts, graphs, and other visual aids; managing calendars and schedules by coordinating meetings, conference calls, and appointments; entering and processing expenses and invoices; coordinating and scheduling attorney travel; maintaining an awareness of attorneys' caseloads and statuses; establishing and maintaining attorneys' files; working with Excel and PowerPoint for a variety of assignments; and performing other duties as assigned.
Applicants should submit their resume and cover letter.

Qualifications
• Ability to speak, read and write English, Portuguese and Spanish fluently.
• A minimum of a high school diploma, with a bachelors or two-year degree preferred.
• Excellent organizational and communications skills, both oral and written.
• Strong skills in MSWord, Excel and PowerPoint, Outlook, various databases and Internet research skills.
• Ability to handle a variety of tasks simultaneously.
• Ability to prioritize and manage time appropriately.
• A proficiency with standard office procedures working in a team/collaborative environment.
• Flexibility to work additional hours, as necessary
   

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Arnold & Porter is an equal opportunity and affirmative action employer that does not discriminate on the basis of race, color, creed, religion, national origin, sex (which includes pregnancy, childbirth, breastfeeding and related medical conditions), age, marital status, sexual orientation, gender, gender identity, gender expression, transgender, disability, medical condition, family leave status, citizenship status, ancestry, genetic information, military or veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. Our Firm's equal opportunity policy applies to all employment practices and terms and conditions, including, without limitation, recruitment, employment, assignment, training, compensation, benefits, promotions, disciplinary action and terminations. To achieve our goal of equal opportunity, Arnold & Porter maintains an affirmative action plan through which it makes good faith efforts to recruit, hire and advance in employment qualified minorities, females, individuals with disabilities and protected veterans. If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster.

Arnold & Porter is an EO Employer - M/F/Veteran/Disability/Sexual Orientation/Gender Identity.